Administrative Support Specialist

Montgomery; Montgomery, Northern (AL, KY); Hybrid; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health benefits

Paid holidays

Retirement benefits

Job summary

City of Montgomery Parks and Recreation Department seeks a capable Administrative Support role to perform a broad range of clerical tasks. Responsibilities include typing forms, filing documents, answering phones, and assisting with payroll and budgeting processes.

The position requires a high school diploma or GED and at least two years of clerical experience. A technical Office Administration certification may substitute for one year of experience; benefits are included.

Qualifications

• High School diploma or GED with two years of basic clerical experience.
• Typing, filing, greeting customers and general office duties required.
• A technical certification in Office Administration may substitute for one year of experience.

Responsibilities

• Assist departments with general clerical tasks, including forms, reports, and documentation.
• Order supplies, organize filing systems, payroll and budget support, cash handling.
• Answer phones and provide basic bookkeeping and inventory support.

Skills

Typing

Phone handling

Filing

Customer greeting

Education

High School diploma or GED

Job description

Salary Information

Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade.
A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations

Nature of Work

This is a functional job class performing a wide range of general and specialized clerical procedures designed to assist departments in completing specific department functions. Work procedures include but not limited to general office duties such as typing various forms, reports, and documentation; ordering supplies, organizing office filing systems, assisting in functions such as payroll and budget, handling cash drawers; office inventory; answering phones; and/or basic bookkeeping. Work in this class is not always repetitive and may be cyclical in nature. Employees may exercise some judgment and decision-making within the defined functions they support. Employees in this class perform work requiring general office procedures as well as specific knowledge and abilities required by the department in terms of how it functions and the personnel they support. Employees in this class may supervise or lead lower-level clerical/assistant employees. Most positions support supervisors or managers in more specific duties in larger or more broad-based duties in smaller divisions or departments.

Minimum Qualifications

High School diploma or GED and two (2) years of basic clerical experience that demonstrates knowledge of general office functions (answering phones, filing, typing, greeting customers). A technical certification in Office Administration or a closely related area may substitute for one year of experience. Experience must indicate typing skill required for general clerical work.
NOTE: Two (2) years’ experience as an Administrative Support Associate will qualify for this position.
NOTE: Qualifying education, training, and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered.

Kind of Examination

Applications are being accepted to fill one (1) vacancy and any vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Parks and Recreation Department. Applicants will be screened and qualified based upon education and experience as shown on the application and supplemental questionnaire. For this reason, applicants are urged to fill in the application form and supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, a selection test will used to rank applicants on the register. Tied scores will not be broken. If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order.

Additional Information

BENEFITS: Employees are offered a competitive benefits package, which includes health, dental, and life insurance; paid annual and sick leave; paid holidays; and participation in the Retirement Systems of Alabama (RSA) retirement program.
DRUG TEST: Employment may be conditional upon the potential employee passing a pre-employment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use).
BACKGROUND CHECK: Employment may be conditional upon the potential employee passing a background check. (Candidates will be asked to provide consent prior to the administration of background checks.)
EQUAL EMPLOYMENT OPPORTUNITY: Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration.
REQUEST FOR ACCOMMODATION: Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Montgomery Personnel Board reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at [phone].
I9: Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986.
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