ADMINISTRATIVE SPECIALIST I (Reporting Assistant)

Civicworks; Maryland; On-site; USD 36,000 - 60,000; Full time

Job summary

Civicworks seeks an Administrative Specialist I to support the Data and Quota Monitoring Program with Maryland's Department of Natural Resources in Annapolis. The role combines electronic and paper harvest reporting, data entry, mail processing, and document management to keep state programs accurate and compliant.

Based in Annapolis, this full-time position requires a high school diploma, a short-term administrative background, and a Maryland driver’s license; preferred are experience with

Qualifications

• High school diploma or equivalency certificate required.
• Minimum six months of administrative, clerical, or secretarial work experience.
• Experience with biological data sets is preferred.
• Microsoft Access experience is preferred.
• Customer service in a professional setting is preferred.
• Valid Maryland driver's license is required for duties.

Responsibilities

• Handle data entry for commercial harvest and quota monitoring reports.
• Process mail, file, and maintain documents for the program.
• Provide customer service to commercial fishing stakeholders.

Skills

Data entry

Mail processing

Document management

Customer service

Stakeholder support

Education

High school diploma or equivalency certificate

Tools

Microsoft Access

Job description

This Administrative Specialist I position supports the Data and Quota Monitoring Program within Maryland's Department of Natural Resources, handling commercial harvest reports and permitted species reports. The role involves data entry, mail processing, document management, and customer service for commercial fishing stakeholders. Based in Annapolis, the position works equally between electronic and paper harvest reporting and quota monitoring support.

Key qualifications

• High school diploma or equivalency certificate
• Six months of administrative, clerical, or secretarial work experience (or substitutable college coursework or military service)
• Experience with biological data sets (preferred)
• Microsoft Access experience (preferred)
• Customer service in professional setting (preferred)
• Valid Maryland motor vehicle operator's license for assigned duties