ADMINISTRATIVE SPECIALIST I (Reporting Assistant)

JobAps; Annapolis (MD); On-site; USD 32,000 - 42,000; Full time

Job summary

JobAps in Annapolis, Maryland seeks an Administrative Specialist/Reporting Assistant to support the Data and Quota Monitoring Program by processing commercial harvest and permitted species reports, both paper and electronic.

Responsibilities include data entry, mail processing, SOP maintenance, customer service outreach, and coordination with E-Reporting (FACTS). This role requires detail orientation and the ability to work across teams.

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Responsibilities

• Data entry of harvest and quota information into computer software and basic data manipulation.
• Mail processing including sorting, organizing and filing high volumes of mail.
• Provide customer service outreach and support for stakeholders.

Skills

Administrative support

Customer service

Education

High School Diploma or GED

Tools

Microsoft Access

Job description

Introduction

Administrative Specialist / Reporting Assistant

GRADE

STD0010

LOCATION OF POSITION

Annapolis, Maryland (Anne Arundel County)

Main Purpose of Job

The main purpose of the job is to support the Data and Quota Monitoring Program in receiving and processing commercial harvest reports and permitted species reports submitted via paper and electronically.

POSITION DUTIES

The position will support the Commercial Harvest Reporting Group and the Permit and Quota Monitoring Program, within the Unit’s Fisheries Data Management and Quota Monitoring Division. The position will also provide assistance with customer service, work with the E-Reporting with FACTS electronic harvest reporting program, and conduct the receipt, computer entry, SOP development and maintenance, and organization of commercial fishing reports and permitting documents. This will involve data entry, mail processing support, document updates, and customer service outreach. Data entry tasks include entering harvest and quota information into computer software programs, testing new software for harvest report processing, and managing back entry of baitfish reports. Position responsibilities for mail processing are sorting, organizing, and filing a high volume of mail. Customer support for stakeholders entails distribution/collection of fishery-specific permits and materials (harvest tags, paper permit cards), in-state travel for seasonal projects, accessing a web-based harvest reporting system, providing recruiting and training support, interaction with commercial harvesters over the phone and in person, with E-Reporting (web-based) program support for recruitment and training.

Primary duties for this position are divided equally between performing commercial harvest reporting data management (electronic and paper reports) and providing permitted species (quota monitoring) support. They include, but are not limited to: data entry using computer software; basic data manipulation using spreadsheets and other database software; conducting quality control checks on computer data files; physical inventory of permitted species materials; opening, sorting and time-stamping mail; filing, moving boxes and retrieving archived files from remote storage facilities; and any other duties that may be necessary as required.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six months of experience performing administrative staff, clerical, clerical technical, or secretarial work.

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience working with biological data sets, including organizing, maintaining, analyzing, or interpreting biological or scientific data.
• Experience using Microsoft Access.
• Experience providing customer service in a professional setting.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

• Should benefits be available, this information will be discussed at the time of hire

Candidates with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.