Administrative Specialist I: Records, Billing & Support

City of Dallas; Dallas (TX); On-site; USD 33,000 - 37,000; Full time

Job summary

The City of Dallas offers entry-level administrative support and technical program assistance across multiple functions. This role involves document preparation, filing, and basic accounting tasks under supervision, with opportunities for growth and a focus on service, innovation, and community.

Qualified candidates have a high school diploma or GED and relevant experience; a TSA background check is required.

Qualifications

• High school diploma or GED required.
• 3 years administrative support experience involving multiple functions.
• Experience with accounts payable/receivable and procurement.
• Knowledge of budgeting and contract administration.
• Experience with records management and report writing.
• Ability to develop administrative policies and procedures.
• Strong data analysis and reporting skills.
• Must pass TSA background check.

Responsibilities

• Prepares and disseminates information; maintains filing systems and documents.
• Supports department program planning and coordinates record-keeping; handles petty cash and basic accounting duties.
• Assists in developing administrative or technical policies and procedures.
• Coordinates meetings and seminars; supports cross-unit collaboration.
• Compiles data, runs monthly division reports, and assists in presenting information.
• Assists in preparing presentations for administrative hearings.
• Creates and edits publications; supports department publishing and materials.
• May help develop training materials and train staff; ensures licenses and paperwork are up to date.
• Responds to inquiries about rules and procedures; provides customer service; manages inventory and procurement.

Skills

Office practices

Customer service

MS Office

Procedures implementation

Team leadership

Policy interpretation

Verbal and written communication

Relationship building

Education

High school diploma or GED

Associate degree + 1 year experience

Bachelor's degree in business/education/social science

Bachelor's degree in any field + 1 year experience

Master's degree in business/education/social science

Job description

The City of Dallas offers entry-level administrative support and technical program assistance across multiple functions. This role involves document preparation, filing, and basic accounting tasks under supervision, with opportunities for growth and a focus on service, innovation, and community.

Qualified candidates have a high school diploma or GED and relevant experience; a TSA background check is required.