Senior Administrative Specialist: Budgets, Contracts & Programs

City of Dallas; United States; On-site; USD 34,000 - 38,000; Full time

Job summary

City of Dallas is seeking an Administrative Specialist II to perform a broad range of intermediate to advanced administrative functions. Responsibilities include accounting, procurement, budgeting, and friendly customer service to support department goals.

The role emphasizes data analysis, reporting, meeting coordination, and training of staff. A high school diploma or GED is required, with additional education or work experience shaping qualifications for advancement.

Qualifications

• High school diploma or GED required.
• Four years of admin support experience with two or more of: accounts payable/receivable, procurement, budgeting, contract administration, records management.

Responsibilities

• Perform intermediate to advanced administrative tasks across accounting, procurement, budgeting and records management.
• Prepare and analyze budget data, analyze reports, and assist with budget development.
• Coordinate meetings, conferences, and training events for the department.
• Develop and maintain filing systems; manage document dissemination and publication.
• Support high-level staff with data reporting, trend analysis, and presentation prep.
• Ensure licenses and paperwork are current and accurate.

Skills

Office practices

Customer service

Information analysis

Leadership training

Policy interpretation

Effective communication

Relationship building

Education

High school diploma or GED

Bachelor's degree in business, education or social science

Tools

Accounting software

Records management

Job description

City of Dallas is seeking an Administrative Specialist II to perform a broad range of intermediate to advanced administrative functions. Responsibilities include accounting, procurement, budgeting, and friendly customer service to support department goals.

The role emphasizes data analysis, reporting, meeting coordination, and training of staff. A high school diploma or GED is required, with additional education or work experience shaping qualifications for advancement.