Administrative Specialist I — Public Service & Billing

Paycom - ATS; Little Falls (MN); On-site; USD 32,000 - 42,000; Full time

Job summary

Paycom - ATS in Minnesota is seeking an experienced administrative assistant to support HHS operations. The role involves greeting the public, handling inquiries, and coordinating daily office activities.

The ideal candidate has at least one year of clerical experience, specialized training beyond high school, and can manage billing, invoices, and data entry into state software. Strong communication and organizational skills are essential.

Qualifications

• Requires specialized training beyond high school but less than an associate degree.
• One year of clerical experience required.
• Ability to pass all position required background(s) and testing(s).

Responsibilities

• Provides excellent customer service in-person, via email, and over the phone.
• Performs complex administrative duties, including monitoring and ordering office supplies, preparing memos, and processing invoices and purchase orders.
• Enters client applications for health care and long-term care assistance into state software.
• Schedules WIC appointments and verifies eligibility for WIC.
• Manages billing for the office and routes mail and emails to staff.

Skills

Clerical experience

Interpersonal skills

Communication skills

Attention to detail

Organizational skills

Self-motivated

Team player

Education

Specialized training beyond High School, < Associate degree

Job description

Paycom - ATS in Minnesota is seeking an experienced administrative assistant to support HHS operations. The role involves greeting the public, handling inquiries, and coordinating daily office activities.

The ideal candidate has at least one year of clerical experience, specialized training beyond high school, and can manage billing, invoices, and data entry into state software. Strong communication and organizational skills are essential.