Administrative Specialist I: HHS Support & Billing

Paycom; Little Falls (MN); On-site; USD 58,884,000 - 83,813,000; Full time

Job summary

Morrison County Government Center in Little Falls, MN is seeking a full-time administrative assistant to perform clerical duties, manage files, and provide quality customer service to the public.

You will handle billing, invoices, and client applications for health care and welfare programs, schedule WIC appointments, and coordinate with HHS staff to ensure timely reporting and smooth operations.

Qualifications

• Requires specialized training beyond High School, but less than an associate degree.
• One (1) year of clerical experience required.
• Ability to pass all position required background(s) and testing(s).

Responsibilities

• Provide excellent customer service in-person, via email, and over the phone.
• Monitor and order office supplies, prepare memos, and process invoices and purchase orders.
• Scan client verifications for Agency programs on demand and route using State software.
• Manage billing for the office.
• Verify case numbers to ensure documents are scanned to the correct case.
• Enter client applications for health care, long-term care, cash, housing, food, and child-care assistance into Minnesota State Software Programs.
• Schedule WIC appointments and verify eligibility for WIC while training clients on card use.
• Monitor and route mail and emails to appropriate staff.
• Register Day Care Providers for CCAP clients.
• Manage provider caseload including renewals, background checks, and trainings.

Skills

Interpersonal skills

Communication skills

Organizational skills

Attention to detail

Prioritization

Team collaboration

Education

BCA certification

Specialized training beyond high school

Tools

Minnesota State Software Programs

Office software

Job description

Morrison County Government Center in Little Falls, MN is seeking a full-time administrative assistant to perform clerical duties, manage files, and provide quality customer service to the public.

You will handle billing, invoices, and client applications for health care and welfare programs, schedule WIC appointments, and coordinate with HHS staff to ensure timely reporting and smooth operations.