Administrative Specialist I - Operations & Team Support

Dean Dorton; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Unlimited PTO

Paid family leave

401(K) match

Telemedicine

Life insurance

Job summary

Dean Dorton is seeking an Administrative Specialist I to provide comprehensive administrative and operational support across multiple teams. You will manage calendars, coordinate meetings and travel, and help prepare reports and correspondence, enabling smooth day-to-day operations.

The role emphasizes organization, proactive problem solving, and strong communication. A growth‑minded mindset and the ability to work well in a team are essential.

Qualifications

• 0–2 years of administrative, customer service, office support, or related experience.
• Proficient in Microsoft Office applications and office technology.
• Strong verbal and written communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple tasks and meet established deadlines.
• Demonstrates initiative, professionalism, and a willingness to learn.
• Ability to work effectively both independently and as part of a team.

Responsibilities

• Plan, organize, and schedule meetings, training sessions, and events.
• Prepare reports, presentations, correspondence, and other documentation.
• Support the accuracy of client data through coordination with leadership and internal teams.
• Support calendar management and meeting coordination.
• Coordinate travel arrangements and logistics.
• Assist with preparing and submitting expense reports.
• Receive, sort, and distribute service group deliverables and correspondence.
• Support special projects and administrative initiatives.
• Collaborate with internal departments to support business needs.
• Perform routine and recurring administrative tasks under guidance.
• Support meeting scheduling, calendar coordination, and event logistics.
• Assist with preparing reports, presentations, correspondence, and documentation.
• Support client data maintenance and administrative processes.
• Learn firm systems, procedures, and service group operations.
• Handle routine assignments with limited decision-making authority.

Skills

Strong verbal communication

Strong written communication

Attention to detail

Multitasking

Professionalism

Education

High school diploma or equivalent

0-2 years administrative/office experience

Tools

Microsoft Office Suite

Scheduling/calendar tools

Online form software

Communication platforms

Job description

Dean Dorton is seeking an Administrative Specialist I to provide comprehensive administrative and operational support across multiple teams. You will manage calendars, coordinate meetings and travel, and help prepare reports and correspondence, enabling smooth day-to-day operations.

The role emphasizes organization, proactive problem solving, and strong communication. A growth‑minded mindset and the ability to work well in a team are essential.