Administrative Specialist I: Office Support & Records

State of Oregon; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

ODHS Employee Resource Group

Cost of Living Adjustments

Annual salary increases

Amazing benefits package

Public Service Loan Forgiveness

Job summary

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to join a dedicated team in Salem. You will greet visitors, manage records, assist with scheduling, prepare reports, and onboard new staff to keep the office running smoothly.

This permanent, full-time role offers a stable schedule, competitive pay, and a comprehensive benefits package. If you value service, collaboration, and helping communities, apply to join ODHS and make a difference every day.

Qualifications

• Two years of secretarial or basic administrative support experience with records processing.
• An associate degree in general office occupations with data processing experience.
• Equivalent combination of education and experience.

Responsibilities

• Greet visitors, answer phones, and help clients access services.
• Schedule, order supplies, prepare reports, support interviews, and onboard staff.
• Upload and manage client/provider documents using electronic systems.
• Assist home care workers with applications and background checks.
• Handle mail, payments, faxes, and office equipment; support fleet tracking.
• Attend meetings, take notes, assist events, and undertake special projects.

Skills

Innovative thinking

Empathy

Leadership

Communication

Problem solving

Education

Associate degree in general office occupations

Job description

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to join a dedicated team in Salem. You will greet visitors, manage records, assist with scheduling, prepare reports, and onboard new staff to keep the office running smoothly.

This permanent, full-time role offers a stable schedule, competitive pay, and a comprehensive benefits package. If you value service, collaboration, and helping communities, apply to join ODHS and make a difference every day.