Administrative Specialist 1

State of Oregon; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

ODHS Employee Resource Group

Cost of Living Adjustments

Annual salary increases

Amazing benefits package

Public Service Loan Forgiveness

Job summary

The Oregon Department of Human Services is seeking an Administrative Specialist 1 to join a dedicated team in Salem. You will greet visitors, manage records, assist with scheduling, prepare reports, and onboard new staff to keep the office running smoothly.

This permanent, full-time role offers a stable schedule, competitive pay, and a comprehensive benefits package. If you value service, collaboration, and helping communities, apply to join ODHS and make a difference every day.

Qualifications

• Two years of secretarial or basic administrative support experience with records processing.
• An associate degree in general office occupations with data processing experience.
• Equivalent combination of education and experience.

Responsibilities

• Greet visitors, answer phones, and help clients access services.
• Schedule, order supplies, prepare reports, support interviews, and onboard staff.
• Upload and manage client/provider documents using electronic systems.
• Assist home care workers with applications and background checks.
• Handle mail, payments, faxes, and office equipment; support fleet tracking.
• Attend meetings, take notes, assist events, and undertake special projects.

Skills

Innovative thinking

Empathy

Leadership

Communication

Problem solving

Education

Associate degree in general office occupations

Job description

Job Description

Initial Posting Date 09/03/2026

Application Deadline 09/20/2026

Agency Department of Human Services

Salary Range $3,798 - $5,193

Position Type Employee

Position Title Administrative Specialist 1

Job Description

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Are you passionate about helping others and making a difference every day? Join us as an Administrative Specialist 1 and be part of a team that values collaboration, growth, and service.

Summary Of Duties

• Greet visitors, answer phones, and help clients get the services they need by providing forms, answering questions, and directing them to the right staff or community resources.
• Help with scheduling, ordering supplies, preparing reports, supporting interviews and onboard new staff, and keeping things running smoothly in the office.
• Upload and manage client and provider documents using electronic systems and assist with maintaining accurate records.
• Assist home care workers and providers with applications, background checks, and maintaining their records.
• Handle mail, payments, faxes, and office equipment. Support vehicle fleet tracking and other office functions as needed.
• Attend meetings and training courses, take notes, help with community events, and take on special projects as assigned.

Minimum Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; Or
• An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data. Or
• An equivalent combination of education and experience.

Essential Attributes

• Experience using innovative thinking to develop solutions and improve processes.
• Experience recognizing, analyzing, and resolving a wide range of challenges with empathy and professionalism.
• Experience providing thoughtful guidance and support to individuals navigating complex or sensitive issues.
• Experience demonstrating leadership by supporting team members and contributing to a positive work environment.
• Experience clearly conveying information in a respectful, concise, and audience-appropriate manner.

Working Conditions

• Duties for this role will be performed in an office setting.
• Occasional work in the community may be required.
• Occasional travel is required for meetings, trainings, and collaboration with partners.
• The work schedule is Monday to Friday, 8 am to 5 pm PT.
• You may work with individuals experiencing trauma or crisis, some whom may have difficulty managing their emotions.
• Quick decision-making may be necessary to ensure the safety of yourself and others.

Background Checks And Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ And Oregon National Guard Preference

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), and application or Job-specific questions.

Please include the job requisition number: REQ-206146.

• Recruiter: Amanda Alvarado.
• Email: [e-mail]
• Phone (call or text): 541-709-8695.