Administrative Specialist I — Help Residents Access Services

Oregon Department of Human Services; La Pine (OR); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Cost of Living Adjustments

Annual salary increases

Amazing benefits package

Public Service Loan Forgiveness (PSLF)

Job summary

The Oregon Department of Human Services is an Equal Opportunity Employer committed to equity and diversity. We are seeking an Administrative Specialist 1 to join a team that values collaboration, growth, and service across community programs.

In this role you will greet visitors, manage phones, process documents, support staff onboarding, and handle office operations, including scheduling, supplies, and records maintenance. This Office support position offers stable hours in a full-time schedule.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations; and One year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.

Responsibilities

• Greet visitors, answer phones, and help clients get the services they need by providing forms, answering questions, and directing them to the right staff or community resources.
• Help with scheduling, ordering supplies, preparing reports, supporting interviews and onboard new staff, and keeping things running smoothly in the office.
• Upload and manage client and provider documents using electronic systems and assist with maintaining accurate records.
• Assist home care workers and providers with applications, background checks, and maintaining their records.
• Handle mail, payments, faxes, and office equipment. Support vehicle fleet tracking and other office functions as needed.
• Attend meetings and training courses, take notes, help with community events, and take on special projects as assigned.

Job description

The Oregon Department of Human Services is an Equal Opportunity Employer committed to equity and diversity. We are seeking an Administrative Specialist 1 to join a team that values collaboration, growth, and service across community programs.

In this role you will greet visitors, manage phones, process documents, support staff onboarding, and handle office operations, including scheduling, supplies, and records maintenance. This Office support position offers stable hours in a full-time schedule.