Administrative Specialist I - Construction

nc; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

North Carolina Department of Transportation seeks an Administrative Specialist I to support the Asheboro Resident Engineer's Office with clerical duties and routine office tasks. You will handle typing, filing, multi-line phone operations, greeting customers, and creating requisitions for inventory control.

Payroll/time entry will be processed in SAP, and HiCams entries will be made for reports and tickets.

Qualifications

• High school diploma or GED with two years of related administrative experience, or equivalent combination.
• Ability to work independently and prioritize daily tasks.
• Experience with Microsoft Office applications (Access, Word, Excel).

Responsibilities

• Provide clerical support to the Resident Engineer and managers.
• Type, file, copy, answer multi-line phone system, and greet customers.
• Create requisitions for inventory management and payroll/time entry in SAP.
• Enter reports and entries into the HiCams system and review certified payrolls for compliance.
• Communicate information clearly in oral and written form to the public, DOT employees, and officials.

Skills

Customer service

Microsoft Office

Record keeping

Policy interpretation

Written communication

Education

High school diploma or GED

Tools

SAP

HiCams

Microsoft Office

Job description

Agency
Dept of Transportation
Division
State Hwy Administrator - Div of Hwys
Job Classification Title
Administrative Specialist I (S)
Position Number
60020632
Grade
NC08

About Us

It's the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Position will serve as Administrative Specialist I in the Asheboro Resident Engineer's Office and will provide clerical assistance to the Resident Engineer and other managers associated with highway construction and contract administration. Clerical assistance includes typing, filing, copying, answering multi-line phone system, and greeting customers. Additional duties included creating requisitions for managing inventory; administering payroll/time entry in SAP System; entering reports, records and tickets into the HiCams system; and reviewing certified payrolls for compliance.

Applicant must have the ability to work independently; prioritize daily tasks; independently process technical information; follow oral and written instructions; operate copy machine, fax machine, multi-line telephone system, and scanner.

Applicant should be able to present information clearly and concisely in oral and written form in order to communicate with the public, DOT employees, and governmental officials. Applicant must be able to legally operate a motor vehicle.

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC08 $39,244 - $68,679

Management prefers applicants with the following:

• Customer service experience, including resolving customer issues
• Experience with Microsoft Office using programs such as Access, Word, and Excel
• Experience completing and/or maintaining records and reports
• Experience interpreting and/or explaining policies, procedures, and laws
• Experience with letter writing, using correct spelling, punctuation, and proofreading

Minimum Education and Experience

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

In accordance with the Governor's Executive Order 303 , our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

T he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.