Administrative Specialist I — Budget & Operations Support

Pima County; Tucson (AZ); On-site; USD 25,000 - 35,000; Full time

Job summary

Pima County seeks an Administrative Specialist I to support the executive leadership of Pima Animal Care Center. The role handles daily financial and operational tasks including procurement, inventory, and reconciliation while ensuring compliance with county rules and procedures.

The position emphasizes accuracy, organization, and the ability to manage multiple tasks, calendars, and reports to support agency programs and initiatives.

Qualifications

• Associate degree in public or business administration or related field.
• Relevant education/experience substitutions may be considered.
• Experience with budget, purchasing, inventory, and reconciliation preferred.

Responsibilities

• Coordinate unit activity with other departments and external agencies.
• Respond to inquiries and resolve policy-based questions.
• Represent unit on committees and manage calendars and meetings.
• Prepare accounting documents: requisitions, POs, claims, fund transfers.
• Maintain databases and produce complex reports.
• Monitor IGA contracts and other agreements with providers; assist budget activities.
• Compile data for periodic and special reports; support supervisor reviews.

Skills

Budget experience

Purchasing

Inventory management

Data analysis

Education

Associate degree in public/admin

Tools

Database software

Microsoft Office

Job description

Pima County seeks an Administrative Specialist I to support the executive leadership of Pima Animal Care Center. The role handles daily financial and operational tasks including procurement, inventory, and reconciliation while ensuring compliance with county rules and procedures.

The position emphasizes accuracy, organization, and the ability to manage multiple tasks, calendars, and reports to support agency programs and initiatives.