Administrative Specialist II - Fleet Services

Pima County; United States; Presencial; USD 50.000 - 67.000; Jornada completa

Descripción de la vacante

Pima County is seeking an Administrative Specialist II to provide advanced administrative support within the Fleet Services department. The role oversees budgets, IGA/contract monitoring, and data reporting while ensuring compliance with county policies and regulations.

The ideal candidate will have an associate degree in a related field and at least one year of professional administrative experience; proficiency in AMS, Workday, FASTER, AssetWorks, and MS Office is preferred.

Formación

• Bachelor’s/Associate degree requirements with related experience; substitution allowed.
• Minimum one year of professional experience in public or business administration.
• Preferred: three years in financial documents processing and budgeting, using AMS/Workday/FASTER/AssetWorks.

Responsabilidades

• Provides complex administrative services for a department, division, or program.
• Negotiates and monitors Intergovernmental Agreements and contracts.
• Prepares budgets, oversees expenditures, and conducts cost analyses and reporting.
• Develops and maintains databases and produces management reports.
• Interprets policies and communicates with management and public inquiries.

Conocimientos

Budgeting & cost analysis

Policy drafting & reporting

Multi-priority management

Professional communication

Educación

Associate’s Degree in Public Admin / Business Admin / Management

1 year in public/business administration

Herramientas

AMS

Workday

FASTER

AssetWorks

Excel

Word

Teams

Descripción del empleo

Job Description Summary Department - Fleet Services

Job Description OPEN TO CURRENT PIMA COUNTY EMPLOYEES ONLY Job Type: Classified Job Classification: 5671 - Administrative Specialist II Salary Grade: 8 Pay Range Hiring Range: $49,878 - $58,635 Annually Pay Range: $49,878 - $67,371 Annually Range Explanation: Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity. Pay Range is the entire compensation range for the position. The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities.

Essential Functions:

• As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County;
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance;
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations;
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit;
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures;
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy;
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing;
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment;
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.

Minimum Qualifications:

Associate’s Degree from an accredited college or university in one of the following disciplines: public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.) OR: One year with Pima County as an Administrative Specialist I or closely related professional administrative classification. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Preferred Qualifications:

• Minimum three (3) years experience within the last five (5) years entering, reviewing, and researching financial documents using various software applications such as AMS, Workday, FASTER, and AssetWorks or similar systems.
• Minimum three (3) years administrative experience supporting internal services in budgeting, expenditures, and cost analyses.
• Minimum three (3) years experience with/knowledge of drafting clear, professional correspondence, reports, and policy documents for internal use and executive leadership.
• Minimum two (2) years experience managing multiple priorities and maintaining accurate records with minimal supervision.
• Minimum two (2) years experience in Microsoft Office Suite (Excel, Word, and Teams).

Selection Procedure:

Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information:

Licenses and Certificates:

Some positions require a valid Arizona Class D driver license at the time of application or appointment. Failure to maintain the required licensure shall be grounds for termination.

Special Notice Items:

The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County. Pima County determines whether a position is eligible for visa sponsorship at the time of recruitment. Eligibility is based on the requirements of the position and applicable laws and regulations. Not all positions with Pima County are eligible for visa sponsorship.

Physical/Sensory Requirements:

Physical and sensory abilities will be determined by position. Action Activity - none; Motion Activity - grasping and fine movement; Hearing Activity - On a radio; Speaking Activity - in person and on the phone; Vision - operate a motor vehicle.

Working Conditions:

Working conditions will be determined by the position.

EEO Information:

Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law. Pima County stands out as an exceptional workplace, offering a supportive environment that fosters professional growth and personal satisfaction. As one of the largest employers in the region, Pima County prioritizes its commitment to creating a diverse and inclusive workplace, recognizing the unique contributions of each employee. Embracing innovation and collaboration, Pima County provides multiple opportunities in which individuals can make a meaningful impact on their community. One of the key advantages of working for Pima County is its comprehensive benefits package. Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security. Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being. Furthermore, Pima County takes pride in fostering a culture of continuous learning and development. Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs. In addition, a County-wide employee recognition program rewards employees who exemplify the County values of being accountable, respectful and ethical as well as providing great customer service. By joining Pima County, individuals become part of a dedicated team working towards a common goal: enhancing the quality of life for residents and building a vibrant future. Pima County is not just an employer; it's a community that values its employees, encourages their growth, and invests in their success.