Senior Administrative Specialist - Budget, Contracts & Data

Pima County; United States; On-site; USD 50,000 - 67,000; Full time

Job summary

Pima County is seeking an Administrative Specialist II to provide advanced administrative support within the Fleet Services department. The role oversees budgets, IGA/contract monitoring, and data reporting while ensuring compliance with county policies and regulations.

The ideal candidate will have an associate degree in a related field and at least one year of professional administrative experience; proficiency in AMS, Workday, FASTER, AssetWorks, and MS Office is preferred.

Qualifications

• Bachelor’s/Associate degree requirements with related experience; substitution allowed.
• Minimum one year of professional experience in public or business administration.
• Preferred: three years in financial documents processing and budgeting, using AMS/Workday/FASTER/AssetWorks.

Responsibilities

• Provides complex administrative services for a department, division, or program.
• Negotiates and monitors Intergovernmental Agreements and contracts.
• Prepares budgets, oversees expenditures, and conducts cost analyses and reporting.
• Develops and maintains databases and produces management reports.
• Interprets policies and communicates with management and public inquiries.

Skills

Budgeting & cost analysis

Policy drafting & reporting

Multi-priority management

Professional communication

Education

Associate’s Degree in Public Admin / Business Admin / Management

1 year in public/business administration

Tools

AMS

Workday

FASTER

AssetWorks

Excel

Word

Teams

Job description

Pima County is seeking an Administrative Specialist II to provide advanced administrative support within the Fleet Services department. The role oversees budgets, IGA/contract monitoring, and data reporting while ensuring compliance with county policies and regulations.

The ideal candidate will have an associate degree in a related field and at least one year of professional administrative experience; proficiency in AMS, Workday, FASTER, AssetWorks, and MS Office is preferred.