Administrative Specialist I

State of North Carolina - Department of Labor; North Carolina; On-site; USD 39,000 - 69,000; Full time

Job summary

The State of North Carolina - Department of Labor is seeking an Administrative Specialist I (S) to support the Agricultural Safety and Health Bureau in migrant housing inspections and related administrative duties. The role requires strong organization, bilingual skills, and proficient use of Microsoft Office.

Primary duties include casefile management, answering inquiries, processing correspondence, and coordinating meetings while contributing to efficient workflows and compliance activities.

Qualifications

• High school diploma or GED plus two years of related administrative experience, or an equivalent combination of education and experience.
• Intermediate computer skills; proficient in Microsoft Office applications.
• Knowledge of Migrant Housing Act and NC agriculture; experience with NC E-Procurement system; bilingual in English and Spanish highly preferred.

Responsibilities

• Provide administrative support for the Agricultural Safety and Health Bureau.
• Perform casefile management for migrant housing inspections and compliance inspections/investigations.
• Answer phones, draft and type documents, process mail, copy and distribute information.
• Schedule appointments and meetings, maintain office equipment and inventory.
• Participate in Bureau management meetings and support workflow improvements.

Skills

Bilingual English/Spanish

Organization

Communication

Education

High school diploma or GED

Tools

Microsoft Office (Excel, Word, Access, PowerPoint)

Job description

AgencyDept of LaborDivisionOccupational Safety , Health Admin DivJob Classification TitleAdministrative Specialist I (S)Position Number60013255GradeNC08About UsThe North Carolina Department of Labor is charged by statute with promoting the health, safety and general well-being of the workers in the state. The laws and programs the Department administers affect every worker in the state. The Department is organized into three primary divisions which carry out the Department's principle regulatory, enforcement and promotional programs, and the administrative operations. The three primary divisions have divisions, bureaus and offices under each, which carry out the specific and specialized portions of the NCDOL mission. The Department employs approximately 385 employees. To learn more about the NC Department of Labor, please visit our website at https://www.labor.nc.gov/ .Description of WorkThis position provides a variety of administrative support services for the Agricultural Safety and Health Bureau. Primary duties include performing extensive casefile management for preoccupancy migrant housing inspections and all compliance inspections/investigations assigned to the Bureau. In addition, the position is responsible for answering incoming telephone calls, drafting and typing documents, processing mail, copying and distributing information, scheduling appointments and meetings, maintaining office equipment, and maintaining inventory of office supplies. This position participates in Bureau management meetings and assists in implementing effective systems to improve work flow and productivity.Knowledge Skills and Abilities/Management PreferencesBilingual in English and Spanish is highly preferred.The maximum recruitment salary for this position is $44,393 .NC 08 Salary Range $39,244.00 - $68,679.00Knowledge Skills and Abilities/Management PreferencesThe ability to handle multiple tasks and respond cordially and effectively to public inquiries is essential.The ability to work in a fast-paced work environment, maintain a highly organized and effective filing system and handle multiple tasks and respond cordially and effectively to public inquiries is essential.Must be able to establish and maintain working relationships with others and carry out general instructions, both written and oral.Intermediate computer skills - Microsoft Officer (Excel, Word, Access and PowerPoint) are essential.Knowledge of the Migrant Housing Act/NC Agriculture/migrant farms workers and experience using the NC E-Procurement system are essential.Bilingual in English and Spanish is highly preferred.This is an office position with a work schedule of Monday through Friday 8:00 a.m. to 5:00 p.m. Ability to lift up to 50 pounds is required and a valid driver's license.Agricultural Safety and Health Bureau : The Division of Occupational Safety and Health of the Department of Labor is the lead agency with the responsibility of fostering safe and healthy workplaces for employees and migrant workers in North Carolina. The Agricultural Safety and Health (ASH) Bureau’s primary purpose is to ensure the safety and health of agricultural workers in the state. The Bureau enforces the Migrant Housing Act of North Carolina and the Occupational Safety and Health Standards for Agriculture (29 CFR Part 1928). The Bureau performs preoccupancy inspections of migrant housing, conducts compliance inspections to identify safety and health hazards in the workplace, provides bilingual educational training programs for agricultural employers and their workers, and recognizes agricultural employers who provide exemplary migrant housing through the Gold Star Grower program.This position provides a variety of administrative support services for the Agricultural Safety and Health Bureau. Primary duties include performing extensive casefile management for pre-occupancy migrant housing inspections and all compliance inspections/investigations assigned to the Bureau. In addition, the position is responsible for answering incoming telephone calls, drafting and typing documents, processing mail, copying and distributing information, scheduling appointments and meetings, maintaining office equipment, and maintaining inventory of office supplies. This position participates in Bureau management meetings and assists in implementing effective systems to improve workflow and productivity. Participates in on-farm and external training events as needed.Supplemental and Contact InformationIf you are the chosen candidate for the position, you will be required to submit a 10-year certified driving record as a condition of employment. In addition, all positions requiring a valid driver's license are subject to a pre-employment drug test.Persons eligible for veterans' preference must submit a copy of Form DD-214.The State of North Carolina is an Equal Opportunity Employer.To check the status of your application, please log in to your account. Processing applications may take approximately 6–8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application.Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Kyla Starr VirdenRecruiter Email:[e-mail]