Executive Assistant I

Agriculture & Consumer Services; Raleigh (NC); On-site; USD 45,000 - 70,000; Full time

Job summary

Agriculture & Consumer Services seeks an Executive Assistant I to provide confidential executive support to the Chief of Staff and assist the Commissioner’s staff and other executives. This role handles complex scheduling, meeting coordination, travel, and communications with internal and external partners.

Required are a Bachelor's or related degree (or equivalent experience), strong Microsoft Office and Adobe skills, and a valid driver's license.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of progressively responsible administrative/office management experience with an associate’s degree scenario.

Responsibilities

• Manage complex scheduling and meeting coordination.
• Prepare briefing materials and track follow-up items.
• Coordinate travel and communications with internal and external partners.
• Provide day-to-day executive office support for Chief of Staff.
• Assist Chief of Staff and liaise with department staff and external partners.

Skills

Effective communication

Relationship building

Office workflow management

Microsoft Office

Adobe

Education

Bachelor’s degree in business administration or related discipline

Associate’s degree in secretarial science or related discipline + 2 years experience

High school diploma or GED + 4 years experience

Tools

Microsoft Office Suite

Adobe

Job description

Agency Department Information

Agency Dept of Agriculture , Consumer Services Division Agriculture Consumer Service Job Classification Title Executive Assistant I (S) Position Number 60011848 Grade NC11

About Us

The N.C. Department of Agriculture and Consumer Services provides services that promote and improve agriculture, agribusiness, and forests; protect consumers and businesses; and conserve farmland and natural resources for the prosperity of all North Carolinians. The Department employs approximately 2,000 employees.

Description of Work

Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above. This is a Confidential Secretary position. This position is open only to current NC Department of Agriculture & Consumer Services employees—including temporary employees (hired directly or through Temporary Solutions)—and former NCDA&CS employees eligible for RIF priority reemployment under G.S. 126. This position provides executive-level support to the Chief of Staff and works alongside the Commissioner’s Assistant and another Chief of Staff’s Assistant to support the day-to‑day operations of the executive office.

Responsibilities include complex scheduling, meeting coordination, research, correspondence, constituent and stakeholder communications, travel coordination, and administrative support. Serves primarily as an assistant to the Chief of Staff while also assisting with communications and coordination with internal and external partners, including department staff, constituents, community organizations, agricultural industry leaders, legislative and government offices, and other stakeholders. Prepares briefing materials and information for meetings, tracks follow‑up items and correspondence, and helps ensure executive priorities and schedules are effectively managed.

Must have a valid Driver's License.

Knowledge, Skills and Abilities/Management Preferences

Recruitment Range: $45,431- $70,000 Skilled in practicing effective communication techniques, both orally and in writing Ability to establish and maintain effective working relationships with staff, officials, and the general public Experience in planning, prioritizing and organizing office work flow and procedures Experience in Microsoft Office Suite and Adobe Click Here to Learn more about State Employee Benefits. Any employment offer may be less than the maximum of the range due to salary equity with similarly situated employees or the selected candidate's related education and experience.

Applicants seeking veteran's/National Guard preference should submit a copy of their Form DD-214, NGB 23A (RPAS), DD256 or NGB 22. All Law Enforcement positions, aviation safety-sensitive positions, and positions requiring a Pilot's License or a Commercial Driver's License (CDL) shall be subject to pre-employment drug testing. All positions requiring a Commercial Driver's License shall also be subject to pre-employment DMV physicals. Selected applicants must obtain a U.S. Department of Transportation (USDOT) medical certificate prior to employment. If a CDL is listed as a preference and the selected applicant has a CDL at the time of hire, then the CDL will become a requirement for the position.

* Note: When required, you must answer the question(s) for this position, or your application will be considered incomplete.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

Bachelor’s degree, preferably in business administration or a related discipline from an appropriately accredited institution; or Associate’s degree in secretarial science, business administration, or a related discipline from an appropriately accredited institution and two years of progressively responsible administrative/office management experience; or High school or General Educational Development (GED) diploma and four years of progressively responsible administrative/office management experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

All job postings close at 11:59pm the night before the End Date on the posting.