Administrative Specialist I

Department of Labor; Raleigh (NC); On-site; USD 39,000 - 69,000; Full time

Job summary

North Carolina Department of Labor is seeking an Administrative Specialist I to support the Agricultural Safety and Health Bureau. The role includes extensive casefile management for preoccupancy migrant housing inspections and corresponding inspections/investigations.

The position requires strong organizational skills, ability to handle inquiries, and bilingual English/Spanish is highly preferred; office operations, scheduling, and document drafting are core duties within a standard M-F 8-5

Qualifications

• High school diploma or GED and two years of related admin experience.
• Ability to manage multiple tasks and maintain filing systems.
• Bilingual English/Spanish highly preferred.

Responsibilities

• Perform extensive casefile management for inspections and investigations.
• Answer incoming telephone calls and draft/typetype documents.
• Process mail, copy and distribute information, schedule appointments.
• Maintain office equipment and inventory of supplies.
• Participate in management meetings and improve workflow.

Skills

Multitasking

Public inquiries handling

Organizational skills

Relationship building

Fast-paced environment

Education

High school diploma or GED, 2 years related administrative experience

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

NC E-Procurement system

Job description

Agency Dept of Labor Division Occupational Safety , Health Admin Div Job Classification Title Administrative Specialist I (S) Position Number 60013255 Grade NC08

The North Carolina Department of Labor is charged by statute with promoting the health, safety and general well-being of the workers in the state. The laws and programs the Department administers affect every worker in the state. The Department is organized into three primary divisions which carry out the Department's principle regulatory, enforcement and promotional programs, and the administrative operations. The three primary divisions have divisions, bureaus and offices under each, which carry out the specific and specialized portions of the NCDOL mission. The Department employs approximately 385 employees. To learn more about the NC Department of Labor, please visit our website at https://www.labor.nc.gov/.

Description of Work

This position provides a variety of administrative support services for the Agricultural Safety and Health Bureau. Primary duties include performing extensive casefile management for preoccupancy migrant housing inspections and all compliance inspections/investigations assigned to the Bureau. In addition, the position is responsible for answering incoming telephone calls, drafting and typing documents, processing mail, copying and distributing information, scheduling appointments and meetings, maintaining office equipment, and maintaining inventory of office supplies. This position participates in Bureau management meetings and assists in implementing effective systems to improve work flow and productivity.

Knowledge Skills and Abilities/Management Preferences

The ability to handle multiple tasks and respond cordially and effectively to public inquiries is essential. The ability to work in a fast-paced work environment, maintain a highly organized and effective filing system and handle multiple tasks and respond cordially and effectively to public inquiries is essential. Must be able to establish and maintain working relationships with others and carry out general instructions, both written and oral. Intermediate computer skills - Microsoft Officer (Excel, Word, Access and PowerPoint) are essential. Knowledge of the Migrant Housing Act/NC Agriculture/migrant farms workers and experience using the NC E-Procurement system are essential. Bilingual in English and Spanish is highly preferred.

Salary and Benefits

The maximum recruitment salary for this position is $44,393. NC 08 Salary Range $39,244.00 - $68,679.00

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website.

Work Schedule and Physical Requirements

This is an office position with a work schedule of Monday through Friday 8:00 a.m. to 5:00 p.m. Ability to lift up to 50 pounds is required and a valid driver's license.

About the Agricultural Safety and Health Bureau

The Division of Occupational Safety and Health of the Department of Labor is the lead agency with the responsibility of fostering safe and healthy workplaces for employees and migrant workers in North Carolina. The Agricultural Safety and Health (ASH) Bureau’s primary purpose is to ensure the safety and health of agricultural workers in the state. The Bureau enforces the Migrant Housing Act of North Carolina and the Occupational Safety and Health Standards for Agriculture (29 CFR Part 1928). The Bureau performs preoccupancy inspections of migrant housing, conducts compliance inspections to identify safety and health hazards in the workplace, provides bilingual educational training programs for agricultural employers and their workers, and recognizes agricultural employers who provide exemplary migrant housing through the Gold Star Grower program.

Additional Responsibilities

Participates in on-farm and external training events as needed.

Supplemental and Contact Information

If you are the chosen candidate for the position, you will be required to submit a 10-year certified driving record as a condition of employment. In addition, all positions requiring a valid driver's license are subject to a pre-employment drug test. Persons eligible for veterans' preference must submit a copy of Form DD-214. The State of North Carolina is an Equal Opportunity Employer. To check the status of your application, please log in to your account. Processing applications may take approximately 6–8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application.

Minimum Education and Experience

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or an equivalent combination of education and experience.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter and Employment Benefits

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services. Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast.

Closing Information

All job postings close at 11:59pm the night before the End Date on the posting.