Administrative Specialist - HR & Compliance (In-Office)

First Responder Protective Services; Addison (TX); On-site; USD 60,174,000 - 63,039,000; Full time

Job summary

First Responder Protective Services in Addison, TX is seeking a dependable Administrative Specialist to support multiple departments from our corporate headquarters. This full-time, in-office role offers a Monday–Friday schedule and pay of $21.00–$22.00 per hour.

You will manage records, onboarding, licenses tracking, and data entry, while maintaining confidentiality and professional communication with employees, clients, and vendors.

Qualifications

• 2+ years of administrative, office, HR support, or similar experience.
• Strong proficiency with spreadsheets and electronic document management.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple assignments and deadlines simultaneously.

Responsibilities

• Maintaining records, documents, both paper and electronic files.
• Assisting with new-hire onboarding and employee paperwork.
• Tracking licenses, certifications, expirations, training requirements, and other compliance documentation.
• Entering and updating employee information in company systems.
• Assisting with recruiting and applicant follow-up as needed.
• Preparing, reviewing, and organizing spreadsheets, reports, and company documents.
• Communicating professionally with employees, applicants, clients, and vendors by phone and email.
• Assisting managers and directors with administrative projects and follow-up.
• Monitoring outstanding paperwork and following up to ensure required information is received.
• Maintaining accurate records and ensuring documents are properly filed and organized.
• Assisting with scheduling, data entry, reporting, and general office administration.
• Helping identify incomplete or inaccurate information and proactively working to resolve issues.
• Providing additional administrative support to various departments as business needs require.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Independent work

Professional demeanor

Confidential information handling

Tools

Google Workspace

Adobe PDF

Spreadsheets

Job description

First Responder Protective Services in Addison, TX is seeking a dependable Administrative Specialist to support multiple departments from our corporate headquarters. This full-time, in-office role offers a Monday–Friday schedule and pay of $21.00–$22.00 per hour.

You will manage records, onboarding, licenses tracking, and data entry, while maintaining confidentiality and professional communication with employees, clients, and vendors.