Human Resources Specialist

Addison Group; Cypress (TX); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Addison Group is seeking an HR Operations Specialist to support onboarding, compliance, and payroll processing in a fast-paced environment.

You will coordinate background checks, drug tests, I-9 documentation, and terminations, maintaining precise HRIS records and ensuring timely information for weekly payroll.

The ideal candidate has 3+ years in HR operations, strong knowledge of employment laws, bilingual in Spanish and English, and proficiency with ADP and MS Office.

Qualifications

• 3+ years in HR operations, compliance, onboarding, or payroll processing.
• Knowledge of I-9, FMLA, ADA, EEOC is required.
• Bilingual in Spanish and English is a must.
• Experience with ADP Workforce is preferred.

Responsibilities

• Compliance & Reporting: ensure employment law compliance; prepare EEO-1, BLS, TWC reports.
• Candidate Processing & Hiring Support: coordinate drug tests and background checks; notify managers of clearances.
• HRIS, Terminations & Payroll: process terminations; support weekly payroll; maintain HRIS records.
• HR Operations & Employee Support: assist onboarding, I-9, ADP processing, and job postings; answer HR queries.

Skills

Bilingual Spanish-English

Strong communication

Attention to detail

Analytical skills

Problem solving

Education

Associate's degree or higher

Tools

ADP Workforce

Microsoft Excel

Outlook

Word

Teams

Job description

Pay: $65,000.00 - $75,000.00 / Annually DOE

Schedule: M-F (8-5:00pm)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Summary:

A major focus of this role is moving candidates quickly through the hiring process by coordinating drug tests, background checks, and other pre-employment requirements. The specialist will communicate candidate clearances to field managers and help resolve issues that could delay hiring. This role will also process terminations, maintain accurate HRIS records, support weekly payroll, and serve as a link between HR, Payroll, and Operations.

Key Responsibilities:

Compliance & Reporting

• Ensure compliance with employment laws and regulations.
• Prepare reports such as EEO-1, BLS, TWC, and workers' compensation reports.
• Maintain documentation for claims, audits, and employee verification.
• Respond to agency inquiries and assist with audits.
• Manage workers' compensation claims and coordinate with employees, managers, medical providers, and third-party administrators.
• Track claim trends and identify ways to reduce injuries and costs.
• Ensure claims are handled promptly and according to company procedures.

Candidate Processing & Hiring Support

• Process high-volume candidates for field and operations roles.
• Coordinate and monitor drug tests and background checks.
• Follow up on missing information or delayed screenings.
• Notify field managers when candidates are cleared to start work.
• Work with recruiters, candidates, and managers to prevent hiring delays.

HRIS, Terminations & Payroll

• Process employee terminations accurately and on time.
• Review termination details, including dates, reasons, status, and final pay information.
• Partner with Payroll to ensure accurate information is available for weekly payroll.
• Maintain accurate HRIS records for new hires, employee changes, and terminations.

HR Operations & Employee Support

• Support onboarding, I-9 documentation, ADP processing, and job postings.
• Answer employee HR and workers' compensation questions.
• Provide compassionate, solutions-focused employee support.

Requirements:

• Minimum 3+ years of experience in HR operations, compliance, onboarding, candidate processing, or workers' compensation.
• Associate's degree or higher preferred.
• SHRM-CP or PHR certification is a plus.
• Knowledge of employment laws and regulations, including I-9, FMLA, ADA, and EEOC.
• Bilingual in Spanish and English.
• Experience using HRIS systems such as ADP Workforce.
• Strong attention to detail and data accuracy.
• Proficient in Microsoft Excel, Outlook, Word, and Teams.
• Strong communication, problem-solving, and analytical skills.
• Ability to handle confidential information professionally.

Preferred:

• Experience in construction, utilities, field operations, high-volume hiring, or workforce onboarding.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.