Administrative Specialist

First Responder Protective Services; Addison (TX); On-site; USD 60,174,000 - 63,039,000; Full time

Job summary

First Responder Protective Services in Addison, TX is seeking a dependable Administrative Specialist to support multiple departments from our corporate headquarters. This full-time, in-office role offers a Monday–Friday schedule and pay of $21.00–$22.00 per hour.

You will manage records, onboarding, licenses tracking, and data entry, while maintaining confidentiality and professional communication with employees, clients, and vendors.

Qualifications

• 2+ years of administrative, office, HR support, or similar experience.
• Strong proficiency with spreadsheets and electronic document management.
• Excellent written and verbal communication skills.
• Strong attention to detail and organizational skills.
• Ability to manage multiple assignments and deadlines simultaneously.

Responsibilities

• Maintaining records, documents, both paper and electronic files.
• Assisting with new-hire onboarding and employee paperwork.
• Tracking licenses, certifications, expirations, training requirements, and other compliance documentation.
• Entering and updating employee information in company systems.
• Assisting with recruiting and applicant follow-up as needed.
• Preparing, reviewing, and organizing spreadsheets, reports, and company documents.
• Communicating professionally with employees, applicants, clients, and vendors by phone and email.
• Assisting managers and directors with administrative projects and follow-up.
• Monitoring outstanding paperwork and following up to ensure required information is received.
• Maintaining accurate records and ensuring documents are properly filed and organized.
• Assisting with scheduling, data entry, reporting, and general office administration.
• Helping identify incomplete or inaccurate information and proactively working to resolve issues.
• Providing additional administrative support to various departments as business needs require.

Skills

Attention to detail

Organization

Communication skills

Multitasking

Independent work

Professional demeanor

Confidential information handling

Tools

Google Workspace

Adobe PDF

Spreadsheets

Job description

About First Responder Protective Services

First Responder Protective Services Corporation (FRPS) is a nationwide security and protective services company providing high-value cargo escorts, off-duty law enforcement, armed and unarmed security, security operations center services, and other specialized security solutions.

We are seeking a dependable, organized, and detail-oriented Administrative Specialist to join our corporate headquarters team in Addison, TX. This position will provide administrative support across multiple areas of the company and is ideal for someone who is comfortable managing multiple priorities, communicating with employees and clients, and taking ownership of day-to-day administrative responsibilities.

Location: Addison, TX (in office - not remote)

Position: Full-Time

Pay: $20.00–$21.00 per hour ($41,600 - $43,680)

Schedule: Monday–Friday 8:00am - 5:00pm

Responsibilities

The Administrative Specialist will assist with a variety of administrative and operational functions, including:

• Maintaining records, documents, both paper and electronic files
• Assisting with new-hire onboarding and employee paperwork
• Tracking licenses, certifications, expirations, training requirements, and other compliance documentation
• Entering and updating employee information in company systems
• Assisting with recruiting and applicant follow-up as needed
• Preparing, reviewing, and organizing spreadsheets, reports, and company documents
• Communicating professionally with employees, applicants, clients, and vendors by phone and email
• Assisting managers and directors with administrative projects and follow-up
• Monitoring outstanding paperwork and following up to ensure required information is received
• Maintaining accurate records and ensuring documents are properly filed and organized
• Assisting with scheduling, data entry, reporting, and general office administration
• Helping identify incomplete or inaccurate information and proactively working to resolve issues
• Providing additional administrative support to various departments as business needs require

Qualifications

We are looking for someone who is professional, dependable, and comfortable working in a fast-paced environment.

Preferred qualifications include:

• 2+ years of administrative, office, HR support, or similar professional experience
• Strong computer skills, good knowledge of Google Workspace and Adobe PDF
• Strong proficiency with spreadsheets and electronic document management
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to manage multiple assignments and deadlines simultaneously
• Ability to work independently and follow projects through to completion
• Comfortable learning and working within multiple software platforms
• Ability to handle confidential employee and company information appropriately
• Professional demeanor when communicating with employees, applicants, clients, and management

Experience with HRIS systems, employee onboarding, recruiting, licensing/compliance tracking, is a plus but is not required.

What We're Looking For

This is not simply a data-entry position. We are looking for someone who can take ownership of their responsibilities, recognize when something needs attention, follow up without being repeatedly reminded, and help keep administrative processes moving forward.

The ideal candidate is someone who enjoys organization, communicates well, catches details others may miss, and is willing to assist wherever needed.

Compensation

$21.00–$22.00 per hour ($41,600 - $43,680 yearly) , depending on experience and qualifications.

This is a full-time, in-office position at our Addison, Texas corporate headquarters.

Paid Time Off

• Year 1: Up to 56 hours (7 days)
• Year 2: Up to 80 hours (10 days)
• Year 5+: Up to 120 hours (15 days)

Holidays:

• 8 paid company holidays off
• Company contributes up to $300 per month toward employee medical insurance
• All coverages are available to be elected after the employee completes their 1st month

Retirement

• 401(k) with up to a 4% company match

Posted By:

First Responder Protective Services

4006 Belt Line Rd, Suite 138

Addison, TX 75001

Texas Department Of Public Safety Private Security Program License # C10520601

First Responder Protective Services is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.