Administrative Specialist: Federal Acquisition Support

Aleut-Federal-LL; Oak Ridge (TN); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal is seeking an organized Administrative Specialist to support the DOE Office of Acquisition & Business Services in Oak Ridge, TN. The role focuses on providing comprehensive administrative support to Acquisition Division leadership and staff.

You will manage calendars, coordinate meetings, prepare reports, and handle travel budgets, timekeeping, and records-management tasks with professionalism and accuracy.

Qualifications

• Strong organizational and time-management skills; able to manage multiple assignments and deadlines.
• Excellent written and verbal communication skills.
• Proofreading, editing, and document-formatting abilities.
• Demonstrated ability to handle sensitive information with professionalism and discretion.
• Ability to work independently, anticipate office needs, and follow assignments through completion.

Responsibilities

• Manage calendars for the Acquisition Division Assistant Manager and Director.
• Schedule meetings, teleconferences, and conference calls.
• Prepare and update quad reports for upcoming meetings.
• Maintain the division accountability tracker and follow up on outstanding actions.
• Ensure staff complete required biweekly reports.
• Verify employee time entries and enter staff time when needed.
• Coordinate administrative preparations for new hires prior to their first day.

Skills

Organizational skills

Communication skills

Proofreading/editing

Discretion

Independence

Tools

Microsoft Office Suite

PowerPoint

Timekeeping systems

Records management systems

Job description

Aleut Federal is seeking an organized Administrative Specialist to support the DOE Office of Acquisition & Business Services in Oak Ridge, TN. The role focuses on providing comprehensive administrative support to Acquisition Division leadership and staff.

You will manage calendars, coordinate meetings, prepare reports, and handle travel budgets, timekeeping, and records-management tasks with professionalism and accuracy.