Senior Administrative Specialist – Projects & Facilities

Aleut Federal; Germantown (MD); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Health insurance

Dental/Vision insurance

Paid Time Off

Short- and Long-Term Disability

Life insurance

401k and match

Job summary

Aleut Federal, LLC seeks an experienced administrative professional to support the U.S. Department of Energy, Office of Science, and related divisions.

The role covers a broad range of clerical duties, document control, and coordination for project and facility reviews. Responsibilities include drafting correspondence, managing files, travel arrangements, and on-site meeting support, with emphasis on strong written and verbal communication and organizational skills.

Qualifications

• High school diploma or GED is required.
• An associate's degree is preferred.
• 2-3 years of relevant Administrative Support experience.
• Experience supporting a team of Executive Leadership is preferred.
• Proficiency with Microsoft Office Suite and DOE administrative systems (PAMS) is expected.

Responsibilities

• Implement administrative policies.
• Manage the Facility and Project Reviews.
• Maintain complete electronic and hardcopy files on projects and reviews.
• Draft and route correspondence and responses related to project and facility reviews.
• Provide general administrative support including answering phones, mail handling, and scheduling.
• Support on-site meetings logistics, equipment, and visitors.
• Assist with travel arrangements, authorizations, and vouchers as requested by supervisor.
• Utilize Microsoft Office Suite and DOE administrative systems (PAMS).

Skills

Strategic Thinking

Executive-Level Interpersonal Skills

Enterprise Collaboration

Advanced Organizational Leadership

Adaptive Agility

Results-Driven Initiative

Education

High school diploma or GED

Associate's degree preferred

Tools

Microsoft Office

Job description

Aleut Federal, LLC seeks an experienced administrative professional to support the U.S. Department of Energy, Office of Science, and related divisions.

The role covers a broad range of clerical duties, document control, and coordination for project and facility reviews. Responsibilities include drafting correspondence, managing files, travel arrangements, and on-site meeting support, with emphasis on strong written and verbal communication and organizational skills.