Inventory Clerk - Technology Services

University of Illinois at Urbana-Champaign; Urbana (IL); On-site; USD 21,000 - 30,000; Full time

Job summary

The University of Illinois at Urbana-Champaign seeks an Inventory Clerk for Technology Services to support shipping and receiving, maintain supply stock, and assist with equipment tracking within the Office of the CIO. This full-time Civil Service role involves 50+ lbs lifting, pallet jack operation, and inventory management across multiple locations on campus.

Work is performed on the Urbana-Champaign campus, with a comprehensive benefits package.

Qualifications

• High school diploma or equivalent.
• Experience in shipping, receiving and inventory processes preferred.
• Ability to operate a pallet jack and lift up to 50 lbs.

Responsibilities

• Monitor loading dock for inbound and outbound deliveries.
• Receive, inspect packages and update receiving records.
• Provide staff package notification and checkout of packages.
• Organize, maintain and secure loading dock and package room.
• Process ship-out requests for Technology Services.
• Assist in coordinating delivery of new staff equipment or refreshed equipment.
• Review the physical status of devices returned by employees.
• Assist with shipping and receiving related issues as necessary.
• Assist with disposal of surplus assets and data sanitization.

Skills

Communication

Data entry

Multitasking

Customer service

Education

High school diploma or equivalent

Tools

FABPlus

FABweb

COE purchasing app

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Inventory Clerk - Technology Services

The function of this position is to provide shipping and receiving support, package room storage and pickup services, maintaining supply stock and cost recovery inventory, and to assist with equipment tracking and inventory for Technology Services within the Office of the Chief Information Officer. If you're organized, enjoy hand-on work, and like being the person colleagues can count on, read more about this position.

This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility policy. This position is not eligible for any type of sponsorship for work authorization.

Job Summary

The function of this position is to provide shipping and receiving support, package room storage and pickup services, maintaining supply stock and cost recovery inventory, and to assist with equipment tracking and inventory for Technology Services within the Office of the Chief Information Officer.

Shipping, Receiving & Package Services

• Monitor loading dock for inbound and outbound deliveries at the Digital Computer Lab (DCL) and other Tech Services locations.
• Assist with the unloading of trucks using a pallet jack, receive, inspect packages, and ensure receiving records are accurate and the appropriate systems are updated with applicable documentation.
• Provide staff package notification, checking out packages to the appropriate staff, documenting the COE purchasing application.
• Organize, maintain and secure loading dock and secure package room.
• Process ship-out requests for Technology Services.
• Assist in coordinating the delivery of new staff equipment or refreshed equipment.
• Review the physical status of devices returned by employees.
• Assist with shipping and receiving related issues, as necessary.

Surplus Disposal & Data Sanitization

• Assist with the disposal of surplus assets, including collecting and palletizing assets.
• Contact other departments when inventory does not belong to Technology Services.
• Assist with processing surplus disposal in FABweb.
• Assist in ensuring that all electronic equipment that contains data is wiped and all sensitive and/or confidential data is removed in accordance with university policy.
• Assist with coordinating surplus loads with Campus Surplus, campus contracted recycler, including scheduling F&S movers.

Employee Equipment Tracking & Asset Records

• Assign, update and maintain employee equipment tracking in the FABPlus system.
• Maintain all aspects of the FABPlus system, including, entering detailed asset information, assigning NT-tags, updating asset records to comply with all Property Accounting policies and procedures.
• Assist maintaining all employee equipment information, ensuring loan forms are accurate and up to date, complying with all campus policies.

Supply Room & Mail Services

• Monitor and maintain supply room according to established methods.
• Review inventory levels, submit supply purchase requests to maintain adequate levels of supplies for staff.
• Receives supply inventory, verifying counts and accuracy of items received vs purchase order, updating the COE purchasing application.
• Receive and disperse all mail.
• Maintain and update accurate mailboxes based on onboarding and offboarding employees.
• Assist with cost recovery supply inventory issues and annual inventory.

Property Control & Inventory

• Assist with Technology Services inventory tracking, which includes over 3,500 assets.
• Assist with the modification of inventory database records for the department, including conducting biennial inventory of assets.
• Assist with troubleshooting unfound items and update records accordingly.
• Assist with property control process including affixing property control tags, recording serial numbers, confirming commodity codes, verifying custodianship, and updating FABWeb records.
• Assist with the internal and external transfer of devices in FABweb.

Physical Demands and Working Conditions

This position makes extensive use of a computer terminal, but involves being able to lift over 50lbs, being able to spend extended periods of time on their feet on concrete floors. For heavier items additional assistance will be available. During biennial inventory, job requires walking throughout campus to various equipment rooms and warehouses with varying conditions of heat, humidity and cleanliness.

Minimum Qualifications

High school diploma or equivalent.

Knowledge, Skills and Abilities

• Communicates clearly and professionally with staff, vendors, and carriers to coordinate deliveries, notify staff of packages, and resolve shipping, receiving, and inventory discrepancies.
• Accurately enters, updates, and retrieves records in asset, inventory, and purchasing systems (e.g., FABPlus, FABweb, COE purchasing application), and uses Microsoft Outlook, Word, and Excel to track work, schedule pickups, and maintain records.
• Reconciles received items against purchase orders, asset records, and loan forms; identifies and documents discrepancies; and maintains records that meet Property Accounting audit requirements.
• Manages concurrent daily tasks across receiving, package checkout, supply replenishment, and surplus processing, and completes them within established timelines.
• Applies university and campus policies for property control, equipment custodianship, surplus disposal, and data sanitization consistently and without ongoing direction.
• Interacts with staff, vendors, and delivery personnel in a friendly, respectful, and patient manner, including during busy periods or when resolving problems. Responds to package, equipment, and supply requests promptly, and keeps people informed when an item is delayed or an issue can't be resolved right away. Treats colleagues with courtesy and kindness, offers help across the team when workload allows, and contributes to a welcoming, cooperative work environment.
• Safely operates a pallet jack and lifts and moves packages and equipment up to 50 lbs.

Appointment Information

This is a 100% full-time Civil Service 0768 - Inventory Clerk position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. The collective bargaining agreement sets a wage of $18.284 per hour. For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on November 5, 2026.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail].

Requisition ID: 1038871

Job Category: Administrative Support

Apply at: https://jobs.illinois.edu