Administrative Specialist - Facilities & Construction

Dripping Springs ISD; Dripping Springs (TX); On-site; USD 30,000 - 41,000; Full time

Job summary

Dripping Springs ISD's Facilities & Construction department is seeking an Administrative Assistant III to support the director and staff. This role involves clerical work, meetings, and coordination of facilities, with a focus on data entry, records, and communications.

Qualified candidates have at least a high school diploma, 3+ years of clerical experience, and strong skills in keyboarding, word processing, and spreadsheets. Bilingual preferred; salary aligns with district pay scales.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Three years of clerical/secretarial experience.
• Proficient keyboarding, data entry, word processing, and file maintenance.
• Ability to develop spreadsheets and databases and perform word processing.
• Ability to prioritize workflow and manage multiple tasks for supervisor.

Responsibilities

• Greet visitors and direct department staff.
• Answer incoming calls and route messages to appropriate staff.
• Prepare correspondence, forms, reports, manuals, and presentations for the director and staff.
• Monitor the work order system, prioritize requests by urgency, and dispatch personnel.
• Compile data for state and local reports.
• Maintain physical and electronic departmental files and records.
• Manage department budget records and purchase orders.
• Coordinate department meetings and arrange facilities and equipment.
• Order and stock office supplies for the department.
• Maintain confidentiality and professional conduct.

Skills

Keyboarding

Data entry

Word processing

File maintenance

Spreadsheet

Databases

Prioritize workflow

Multitask

Basic math

Communication skills

Bilingual preferred

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

Dripping Springs ISD's Facilities & Construction department is seeking an Administrative Assistant III to support the director and staff. This role involves clerical work, meetings, and coordination of facilities, with a focus on data entry, records, and communications.

Qualified candidates have at least a high school diploma, 3+ years of clerical experience, and strong skills in keyboarding, word processing, and spreadsheets. Bilingual preferred; salary aligns with district pay scales.