Administrative Specialist (Entry Level)

Kros-Wise, Inc.; San Diego (CA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading defense contractor in San Diego is seeking an Administrative Specialist. This entry-level position involves supporting Program Managers with word processing, calendar management, and other administrative tasks. Candidates must have an Active Secret Clearance and a high school diploma. Proficiency in Microsoft Office Suite is essential, and prior experience in a similar role is preferred. This full-time position offers opportunities in the defense sector.

Qualifications

• Must have an Active Secret Clearance.
• Minimum of three years experience in word processing.
• Editing and reformatting written or electronic drafts.
• Aptitude to acclimate to new subjects quickly.

Responsibilities

• Perform word processing on technical documents.
• Maintain calendar for Program Managers.
• Travel Management experience with DTS.
• Assist with preparation and delivery of monthly deliverables.

Skills

Word processing

Microsoft Office Suite

Calendar management

Travel management

Technical terminology

Education

High School/Technical School Diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

MS Access

Job description

Administrative Specialist – San Diego, CA

Kros-Wise is looking for an Administrative Specialist for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support.

Responsibilities

• Perform word processing on technical documents and materials using available Windows based software
• Maintain Program Manager and Deputy Program Manager's calendar
• Travel Management and experience with DTS
• Maintain TWMS Accounts
• Build and Maintain Sharepoint
• Record Meeting minutes for Staff meetings
• Receive phone calls, emails, and facsimiles Word Processing duties
• Typing memos, letters, and prepare various documents using Microsoft Office Suite
• General clerical duties to include form updates, proofreading documents, and filing
• Assist Program Manager with preparation and delivery of monthly deliverables to the customer
• Maintain customer deliverable schedule
• Other duties as assigned

Position Requirements

Experience Requirements

• Must has an Active Secret Clearance
• Must have a minimum of three years experience in word processing
• Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus
• Editing and reformatting written or electronic drafts
• Transcribing reports, analysis, meeting notes, or similar material
• Knowledge of technical terminology and office terminology, practices
• Aptitude to acclimate to new subjects quickly

Educational Requirements

• High School/Technical School Diploma or GED certificate

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Defense & Space