Administrative Specialist – Early Childhood Programs

Anchoragechamber; Anchorage (AK); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

PTO

Paid holidays

403b match

HDHP with HSA

Dental

Vision

Life insurance

Free thread services

Job summary

thread is seeking an Administrative Associate in Anchorage, AK to be the first point of contact for clients and visitors. This role supports the Office Manager with customer service, purchasing, scheduling, and general administration to ensure efficient office operations.

The ideal candidate has a high school diploma or GED, preferably an associate or BA, and experience with a multi-line phone system. Bilingual Spanish is a plus, and a valid license is required.

Qualifications

• High School Diploma or GED required; further education preferred.
• Associates or BA in education, child development, business management, or related field preferred.
• Bilingual Spanish speaking preferred.
• Previous experience running a multi-line phone system and general office experience preferred.
• Ability to lift 25 pounds.
• Current driver’s license required; Alaska driver’s license preferred.
• Must pass background check; references and valid identification required.

Responsibilities

• Greet and direct clients and visitors in a friendly and professional manner.
• Accurately communicate information about thread's services to customers.
• Manage multiple line phone system.
• Process and distribute incoming and outgoing mail and packages.
• Facilitate the referral call rotation to Early Childhood Specialists.
• Manage info and IT email boxes and distribute tasks daily.
• Ensure office areas are clean, organized, and well-maintained.
• Assist Office Manager with purchasing, inventory, and vendor relationships.
• Coordinate, maintain, and schedule shared spaces and calendars.
• Coordinate monthly staff meetings and document notes.
• Provide administrative support for Learn & Grow and SEED teams.
• Provide technical support for early educators/clients including Salesforce Serviceportal access.
• Assist CAO with travel procedures and related training.
• Support other departments with special projects.

Skills

Customer service

Multiline phone system

Effective communication

Attention to detail

Team collaboration

Office software proficiency

Education

High School Diploma/GED

Associates or BA in education or related field

Tools

Outlook

Calendar

Word

Excel

Teams

Zoom

Salesforce

SharePoint

Job description

thread is seeking an Administrative Associate in Anchorage, AK to be the first point of contact for clients and visitors. This role supports the Office Manager with customer service, purchasing, scheduling, and general administration to ensure efficient office operations.

The ideal candidate has a high school diploma or GED, preferably an associate or BA, and experience with a multi-line phone system. Bilingual Spanish is a plus, and a valid license is required.