Administrative Operations Specialist

City of Lubbock; Lubbock (TX); On-site; USD 40,000 - 52,000; Full time

Job summary

City of Lubbock is seeking a capable clerical specialist to perform a wide range of duties in a municipal department. You will compose documents, manage schedules, greet visitors, and support office operations.

The role requires a high school diploma or equivalent and several years of secretarial experience; a valid driver's license is also requested. Proficiency with word processing and office software is essential, as is the ability to work independently and maintain accurate records.

Qualifications

• High school diploma or equivalent with 3–6 years of progressively responsible secretarial experience.
• Valid Current Driver's License.

Responsibilities

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes.
• Take and transcribe minutes from meetings.
• Greet visitors by phone and in person; explain policies and procedures.
• Schedule appointments and maintain a calendar.
• Open, review, and route mail.
• Arrange conferences and distribute materials and set up meeting room.
• Make travel arrangements and reservations.
• Maintain department files and records.
• Prepare payroll records and related personnel records; review payroll for accuracy; input time records for biweekly payroll.
• Review and proofread correspondence, memos, and reports.
• Perform related duties as required.

Skills

Grammar & proofreading

Time management

Communication

Independent work

Word processing

Payroll familiarity

Education

High school diploma or equivalent; 3–6 years of secretarial experience

Job description

City of Lubbock is seeking a capable clerical specialist to perform a wide range of duties in a municipal department. You will compose documents, manage schedules, greet visitors, and support office operations.

The role requires a high school diploma or equivalent and several years of secretarial experience; a valid driver's license is also requested. Proficiency with word processing and office software is essential, as is the ability to work independently and maintain accurate records.