Payroll & Administrative Operations Specialist

City of Laredo; Laredo (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

The City of Laredo is seeking an administrative support specialist to assist a City department with payroll, budgeting, personnel records, and general office duties to keep operations productive.

You will manage payroll documentation, oversee purchasing, open requisitions, schedule interviews, prepare travel requests, greet visitors, maintain files, and support other divisions as needed. Bilingual English/Spanish communication is preferred and a Texas driver license is required.

Qualifications

• Associate's degree or 60 college hours and at least five years of advanced administrative support.
• Proficiency with Microsoft Office and AS400.
• Ability to communicate in English and Spanish.

Responsibilities

• Manage payroll-related documentation and meet deadlines.
• Oversee the division's purchasing, vendor coordination, requisitions, and purchase orders.
• Open job requisitions, coordinate and schedule interviews, and assist with HR forms.
• Prepare travel requests and route documents for approvals.
• Screen visitors and telephone calls; route mail and respond to inquiries.
• Perform general clerical work and maintain records; assist other divisions as needed.
• Schedule meetings, reserve conference rooms, prepare agendas/minutes.
• Drive a City vehicle for city-related business.
• Perform other duties as assigned.

Skills

Planning & organization

Customer service

Multitasking

Bilingual English/Spanish

Attention to detail

Communication skills

Education

Associate's degree or 60 college hours

Tools

Microsoft Office

AS400

Job description

The City of Laredo is seeking an administrative support specialist to assist a City department with payroll, budgeting, personnel records, and general office duties to keep operations productive.

You will manage payroll documentation, oversee purchasing, open requisitions, schedule interviews, prepare travel requests, greet visitors, maintain files, and support other divisions as needed. Bilingual English/Spanish communication is preferred and a Texas driver license is required.