Administrative Specialist: Data & Court-Order Support

Hill Country Mental Health and Developmental Disabilities Centers; San Marcos (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

PPO dental and vision insurance

Employer-paid life insurance

401(a) plan with employer match up to

457/403(b) plan with pre-tax earnings

Generous paid time off

Paid sick time

Job summary

Hill Country Mental Health and Developmental Disabilities Centers is hiring an JBCR Administrative Specialist in Hays County. The role supports JBCR program staff with administrative tasks, court order coordination, data entry, and reporting.

You will interact with program personnel, patients, and external contacts, maintaining confidentiality and HIPAA compliance while delivering excellent customer service.

Qualifications

• High school diploma/GED required.
• Two years' experience in duties related to the position.
• Valid Texas driver’s license and auto insurance.
• CPR certification and PMAB training within first 3 months of employment.
• Two years’ experience using computer database systems or web portals.
• Two years’ experience with Microsoft Office (Word & Excel).

Responsibilities

• Maintain flow of information for court orders using multiple systems and communicate with program staff.
• Answer phone calls, respond to emails, coordinate court orders, distribute orders, update system details, typing and filing.
• Assemble, enter and organize data in program tracking systems daily for accurate reporting.
• Compile reports and distribute per procedures.
• Provide administrative support to Program Managers/Directors and for assigned programs.
• Produce compiled reports for all programs in a timely manner.
• Collaborate with team and participate as a team member.
• Ensure compliance with HIPAA and organizational policies.
• Maintain organized schedules and travel as needed.
• Work autonomously to meet deadlines with high quality.

Skills

Verbal and written communication

Team collaboration

Customer service

Education

High school diploma/GED

Two years' experience in duties related to the position

Tools

Microsoft Word

Microsoft Excel

Database systems

Web portals

Job description

Hill Country Mental Health and Developmental Disabilities Centers is hiring an JBCR Administrative Specialist in Hays County. The role supports JBCR program staff with administrative tasks, court order coordination, data entry, and reporting.

You will interact with program personnel, patients, and external contacts, maintaining confidentiality and HIPAA compliance while delivering excellent customer service.