Administrative Specialist: Customer & Operations Support

Delaware LLC; Delaware; On-site; USD 21,000 - 30,000; Full time

Job summary

Department of Health and Social Services (DHSS) seeks an Administrative Specialist to support the Chief Psychiatrist with clerical tasks, correspondence, and data management. This casual/seasonal role emphasizes accuracy, timely communications, and adherence to policies.

You will coordinate meetings, draft materials, manage files, and assist with project administration, ensuring efficient operations and reliable customer service to internal and external partners.

Qualifications

• One year of experience in performing office support work such as drafting routine correspondence, reports, or logs, operating office equipment, handling incoming and outgoing mail, postal and shipping services, answering phones, directing calls and taking messages, or maintaining files and supplies.
• One year of experience in document processing such as reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies, and procedures, resolving deficiencies, and tracking and monitoring activities.
• One year of experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
• Six months' experience in using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.

Responsibilities

• Serves as a liaison with internal and external contacts, customers, clients, and/or the public to coordinate activities and respond to inquiries.
• Creates formatted documents, generates and shares presentations, manages schedules, develops spreadsheets, and maintains databases and policies.
• Delivers excellent customer service in person, electronically, or by written communication.
• Coordinates administrative elements of projects including tracking timelines and communication between team members.

Skills

Office support experience

Document processing

Automated information systems

Computer software proficiency

Education

Associate's degree or higher

Job description

Department of Health and Social Services (DHSS) seeks an Administrative Specialist to support the Chief Psychiatrist with clerical tasks, correspondence, and data management. This casual/seasonal role emphasizes accuracy, timely communications, and adherence to policies.

You will coordinate meetings, draft materials, manage files, and assist with project administration, ensuring efficient operations and reliable customer service to internal and external partners.