Administrative Specialist - Court & Office Ops

Minnesota Department of Corrections; Saint Cloud (MN); On-site; USD 29,000 - 38,000; Full time

Benefits offered by this job

Paid vacation and sick leave

12 paid holidays each year

Pension plan

Low-cost medical, dental, vision ins.

Disability insurance

Parental leave

Job summary

The Minnesota Department of Corrections seeks an Office & Administrative Specialist Intermediate to provide administrative support, secretarial services, and office management within the Community Services Division in the St. Cloud Field Services District Office.

The role requires managing complex database systems, data privacy awareness, and acting as a key communications hub among courts, law enforcement, facilities, offenders, victims, and the public.

Qualifications

• Skills in data entry sufficient to enter client information into database systems, such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA).
• Skills in database management sufficient to maintain, update, and retrieve information from database systems, such as CSTS, Chrono Database, S3, COMS, and BCA.
• Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling.
• English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees.
• Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.
• Skills in word processing sufficient to draft letters, memos, and reports

Skills

Data entry

Database management

Business English

English speaking

Customer service

Word processing

Education

Two or more years post-secondary education

Tools

CSTS

Chrono Database

S3

COMS

BCA

Job description

The Minnesota Department of Corrections seeks an Office & Administrative Specialist Intermediate to provide administrative support, secretarial services, and office management within the Community Services Division in the St. Cloud Field Services District Office.

The role requires managing complex database systems, data privacy awareness, and acting as a key communications hub among courts, law enforcement, facilities, offenders, victims, and the public.