Office & Admin Specialist, Intermediate — Public Safety

Minnesota Department of Corrections; Minnesota City (MN); On-site; USD 43,000 - 57,000; Full time

Job summary

The Minnesota Department of Corrections seeks an Office and Administrative Specialist Intermediate in Winona to deliver critical administrative support within the Community Services Division. You will handle data entry, document processing, and daily office operations to keep workflows efficient and compliant.

The role requires managing databases, safeguarding privacy, and serving as a hub between courts, law enforcement, facilities, offenders, victims, and the public.

Qualifications

• Data entry to enter client information into CSTS, Chrono, S3, COMS, or BCA.
• Database management to maintain, update, and retrieve data in CSTS, Chrono, S3, COMS, and BCA.
• Business English to compose and edit correspondence with correct grammar.
• English speaking skills to communicate with supervisors, court staff, law enforcement, and DOC.
• Customer service to provide prompt, courteous information to customers.
• Word processing to draft letters, memos, and reports.

Responsibilities

• Provide administrative assistance, secretarial services, and office management.
• Coordinate communications between courts, law enforcement, facilities, and the public.
• Maintain and access complex databases with attention to privacy requirements.
• Prepare letters, reports, and records with accuracy and timeliness.

Skills

Data entry

Database management

Business English

English speaking

Customer service

Word processing

Education

Two or more years post-secondary education

Tools

CSTS

Chrono Database

S3

COMS

BCA

Job description

The Minnesota Department of Corrections seeks an Office and Administrative Specialist Intermediate in Winona to deliver critical administrative support within the Community Services Division. You will handle data entry, document processing, and daily office operations to keep workflows efficient and compliant.

The role requires managing databases, safeguarding privacy, and serving as a hub between courts, law enforcement, facilities, offenders, victims, and the public.