Administrative Specialist - County Government Office

McKinley County, NM; Gallup (NM); On-site; USD 32,000 - 52,000; Full time

Job summary

The McKinley County team seeks an Administrative Assistant to provide a wide range of clerical and customer service support for the Adult Detention Center. You will coordinate meetings, travel, and daily office operations to keep the department running smoothly.

Ideal candidates have a high school diploma or GED and at least one year of related experience, with strong Microsoft Office skills and a capacity to handle confidential information and calendars.

Qualifications

• High School Diploma or GED.
• At least one year of experience related to the duties and responsibilities specified.
• Preferred: Associate degree in Administrative Assistant or related field; Business, Accounting, Liberal Arts, or General Studies.
• Two years of related experience performing clerical, and administrative support responsibilities.
• Experience working in a correctional facility.
• Experience working in a county/local government environment.

Responsibilities

• Coordinates and performs a wide range of administrative support activities for the department and serves as a liaison with other departments and constituencies in the resolution of the day-to-day operations.
• Provides/performs administrative/clerical support for the department, such as: typing, data-entry, draft, edit, revise, and print letters, tables, reports, and other materials.
• Greet and direct visitors, answer inquiries concerning activities and operations of the department, accept screens, and routes mail and other related correspondence.
• Prepares photocopies, emails, and facsimiles, and operates a variety of office equipment.
• Establishes, maintains, processes, and updates files, records, certificates, and/or other documents.
• Coordinates meetings, appointments, requisitions, supplies, processing and submission of bi-weekly payroll and maintains office inventory; prepares travel arrangements.
• Distributes, reviews, calculates, and processes payroll timesheets; verifies account numbers; monitors sick/annual leave and other payroll related records.

Skills

Administrative support

Customer service

Data entry

Microsoft Office

Scheduling

Education

High school diploma or GED

Associate degree in Administrative Assistant or related field

Tools

Microsoft Office Suite

Job description

The McKinley County team seeks an Administrative Assistant to provide a wide range of clerical and customer service support for the Adult Detention Center. You will coordinate meetings, travel, and daily office operations to keep the department running smoothly.

Ideal candidates have a high school diploma or GED and at least one year of related experience, with strong Microsoft Office skills and a capacity to handle confidential information and calendars.