Administrative Specialist - City Operations & Animal Shelter

City-of-Apache-Junction,-A; Apache Junction (AZ); On-site; USD 32,000 - 34,000; Full time

Job summary

City of Apache Junction is seeking an Administrative Support Specialist to bolster day-to-day operations in a city department. You will assist with budget and time/attendance processing, answer inquiries, prepare correspondence, and provide front-line service to the public.

The role includes data entry, report creation, vendor research, and interaction with City Council and other agencies. You may supervise staff and help maintain office workflow in a busy municipal environment.

Qualifications

• Associate’s degree plus one year paid full-time clerical or administrative support experience.

Responsibilities

• Provide a variety of support services to a department; compose and prepare correspondence, schedule meetings, maintain files; perform data entry.
• Review, research and complete department requests; compose reports and summaries.
• Receive, collect and report on departmental fiscal data; research vendors for best pricing; order supplies.
• Participate in budget preparation and administration; procure goods and services; process requests; track expenditures.
• Greet and assist walk-in customers; answer and direct phone calls; respond to inquiries.
• May develop, monitor, and coordinate reports and presentations to City Council and agencies.
• May assist with time and attendance processing; verify timesheets and adjust discrepancies.
• May supervise assigned staff and monitor office workflow.
• May work with departments, residents, or outside agencies.
• May process city mail and maintain confidentiality of records.
• Act as notary for notarial acts and maintain accurate records.

Skills

Clerical support

Data entry

Budget preparation

Customer service

Education

Associate degree

Tools

Microsoft Office

Job description

City of Apache Junction is seeking an Administrative Support Specialist to bolster day-to-day operations in a city department. You will assist with budget and time/attendance processing, answer inquiries, prepare correspondence, and provide front-line service to the public.

The role includes data entry, report creation, vendor research, and interaction with City Council and other agencies. You may supervise staff and help maintain office workflow in a busy municipal environment.