Administrative Specialist — In-Office Support with Flexible Scheduling

Kimley Horn; Irving (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Time off

Bonuses

Tuition reimbursement

Family benefits

Job summary

Kimley-Horn seeks an Administrative Assistant for our Irving, TX office to handle in-office administration and operations. This role involves supporting leadership, maintaining records, coordinating travel, and managing expense processes.

The position requires strong communication, MS Office proficiency, and the ability to multitask in a fast-paced environment. It offers growth in a professional architecture/engineering consultancy with comprehensive benefits.

Qualifications

• Strong verbal and written communication skills and grammar proficiency.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint).
• Organized, client-oriented, and deadline-driven; able to handle confidential information.

Responsibilities

• Provide administrative and operational support for the Irving office and leadership.
• Maintain logs, reports, employee information, and office records; manage emails and filing.
• Coordinate travel arrangements, lodging, and off-site meetings.
• Assist with expense reporting, accounts receivable, and monthly/bi-monthly reports.
• Support contracts, bid tabs, and related documents; prepare and stamp notary where needed.
• Prepare plan sets, PDFs, mail merges, and coordination with print providers.

Skills

Verbal and written communication

MS Office proficiency

Organization and time management

Team player and proactive

Attention to confidentiality

Tools

MS Office Suite

Job description

Kimley-Horn seeks an Administrative Assistant for our Irving, TX office to handle in-office administration and operations. This role involves supporting leadership, maintaining records, coordinating travel, and managing expense processes.

The position requires strong communication, MS Office proficiency, and the ability to multitask in a fast-paced environment. It offers growth in a professional architecture/engineering consultancy with comprehensive benefits.