Administrative Assistant: Projects, Meetings & Events

Kimley Horn; Bellevue (WA); On-site; USD 46,000 - 62,000; Full time

Job summary

Kimley-Horn in Bellevue, WA is seeking an Administrative Assistant to provide proactive support to engineering teams in an in-office role at 10900 NE 8th St, Suites 1100.

Responsibilities include revising client proposals, contracts and fee estimates, preparing exhibits and reports, calendar management, travel arrangements, and assisting with monthly invoicing. Strong writing and proofreading skills are essential, with attention to detail and the ability to juggle multiple tasks.

Qualifications

• 4+ years in a corporate/professional environment in an Administrative role; AEC or professional services experience highly preferred
• Strong verbal and written communication skills (grammar/proofreading)

Responsibilities

• Revise client proposals, contracts and fee estimates, and other project documents.
• Produce exhibits, plans, project manuals, and database reports.
• Attend project meetings to record minutes and action items
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities

Skills

4+ years in corporate admin

Grammar/ proofreading

Outlook calendar management

Travel arrangements

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Kimley-Horn in Bellevue, WA is seeking an Administrative Assistant to provide proactive support to engineering teams in an in-office role at 10900 NE 8th St, Suites 1100.

Responsibilities include revising client proposals, contracts and fee estimates, preparing exhibits and reports, calendar management, travel arrangements, and assisting with monthly invoicing. Strong writing and proofreading skills are essential, with attention to detail and the ability to juggle multiple tasks.