In-Office Administrative Assistant: Project & Event Support

Kimley-Horn; Bellevue (WA); On-site; USD 64,000 - 77,000; Full time

Benefits offered by this job

Retirement plan

Health coverage

Flexible scheduling

Time off

Tuition reimbursement

Professional development

Job summary

Kimley-Horn in Bellevue, WA is seeking an Administrative Assistant to join our engineering team. This in-office role emphasizes organization, strong writing, and adaptability to shifting plans as you support multiple projects.

You’ll revise client proposals, contracts, and fee estimates, manage Outlook calendars, book travel, assist with invoicing, and coordinate event planning with firm leaders and reception duties.

Qualifications

• Excellent verbal and written communication skills; ability to proofread accurately.
• Strong organizational abilities with attention to detail and accuracy.
• Proficiency in MS Office; familiarity with PowerPoint for client materials.

Responsibilities

• Assist with revising client proposals, contracts, fee estimates, and project documents.
• Produce exhibits, plans, manuals, and database reports.
• Prepare meeting agendas, minutes, and related materials.

Skills

Communication

Proofreading

MS Office

Deadline driven

Confidentiality

Prioritization

Team player

Travel coordination

Tools

MS Office Suite

PowerPoint

Job description

Kimley-Horn in Bellevue, WA is seeking an Administrative Assistant to join our engineering team. This in-office role emphasizes organization, strong writing, and adaptability to shifting plans as you support multiple projects.

You’ll revise client proposals, contracts, and fee estimates, manage Outlook calendars, book travel, assist with invoicing, and coordinate event planning with firm leaders and reception duties.