Administrative Assistant

Kimley Horn; Bellevue (WA); Vor Ort; USD 46.000 - 62.000; Vollzeit

Zusammenfassung

Kimley-Horn in Bellevue, WA is seeking an Administrative Assistant to provide proactive support to engineering teams in an in-office role at 10900 NE 8th St, Suites 1100.

Responsibilities include revising client proposals, contracts and fee estimates, preparing exhibits and reports, calendar management, travel arrangements, and assisting with monthly invoicing. Strong writing and proofreading skills are essential, with attention to detail and the ability to juggle multiple tasks.

Qualifikationen

• 4+ years in a corporate/professional environment in an Administrative role; AEC or professional services experience highly preferred
• Strong verbal and written communication skills (grammar/proofreading)

Aufgaben

• Revise client proposals, contracts and fee estimates, and other project documents.
• Produce exhibits, plans, project manuals, and database reports.
• Attend project meetings to record minutes and action items
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities

Kenntnisse

4+ years in corporate admin

Grammar/ proofreading

Outlook calendar management

Travel arrangements

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Jobbeschreibung

Overview

Kimley-Horn, one of Fortune Magazine’s “100 Best Companies to Work For,” has an exciting opportunity for an Administrative Assistant to join our team in Bellevue, WA! We are seeking a proactive self-starter to provide administrative support to our engineering teams!This is an in-office role at 10900 NE 8th St, Suites 1100, Bellevue, Washington (WA) 98004

The person enjoys organization, loves interacting with people, and remains flexible when plans change. Your strengths include keeping things in order, proof reading, and completing tasks efficiently. You are resourceful, can juggle multiple roles, and generate positive energy. You excel in uncertainty and enjoy creating innovative solutions. You should be thoughtful, an excellent writer, highly detail-focused, and eager to help and learn. This role involves a mix of administrative duties and projects like event planning and supporting marketing efforts.

Office schedule for this opportunity: Monday through Thursday 7:30 am –5:30 pm (1 hour lunch), and 7:30 am –11:30 am on Friday.

Responsibilities

• Assist with revising client proposal, contracts and fee estimates, scope of services, forms, progress reports, and other project documents
• Assist with producing exhibits, plans, project manuals, and database reports
• Compile meeting agendas, minutes, and other miscellaneous documents
• Attend project meetings to record minutes and action items
• Proactively manage Outlook calendars (meetings/call scheduling)
• Book travel arrangements and manage expense reports
• Support the office’s monthly invoicing activities
• Partner with other administrative staff and firm leaders
• Support reception activities including: answer/direct phone calls, send/receive packages, and greet visitors as needed
• Maintain and upkeep production rooms, supply rooms, and common areas
• Assist with event planning and coordination, including conference room set up
• Run occasional work-related errands during regular business hours

Qualifications

• 4+ years in a corporate/professional environment in an Administrative role; AEC or professional services experience highly preferred
• Strong verbal and written communication skills (grammar/proofreading)