Administrative Specialist | Calendar & Travel Coordinator

Entergy; Flora (MS); On-site; USD 40,000 - 60,000; Full time

Job summary

Entergy Mississippi, LLC seeks an experienced Specialist-Admin to coordinate administrative functions and support department management and staff in Flora, MS. Responsibilities include scheduling, travel planning, meeting coordination, reports, and presentations using standard software.

The role requires strong organizational skills, multitasking ability, and proactive communication with stakeholders. Onsite work, EEI testing, and potential advancement align with Entergy’s administrative track.

Qualifications

• Typically requires vocational training, apprenticeships or the equivalent experience in related field.
• Not typically required to have a four-year degree.
• Specialist-Admin I–Sr levels based on skills and experience.

Responsibilities

• Provide secretarial and administrative support to department manager.
• Manage calendar, schedule events, travel arrangements, expense accounts, departmental meetings, and arrange conference calls.
• Prepare documents, spreadsheets, presentations, interoffice correspondence and copies.
• Handle invoices, supply equipment procurement, training records, etc.
• Manage multiple assignments, meet deadlines, and maintain confidentiality.
• Proactively communicate issues to managers and supervisors.

Skills

Calendar management

MS Office

Interpersonal skills

Communication skills

Multitasking

Attention to detail

Travel coordination

Administrative support

Expense management

Education

Vocational training / Apprenticeship

Tools

Maximo

Click

PeopleSoft HUB: Time and Labor

Concur

IDM Hub

Job description

Entergy Mississippi, LLC seeks an experienced Specialist-Admin to coordinate administrative functions and support department management and staff in Flora, MS. Responsibilities include scheduling, travel planning, meeting coordination, reports, and presentations using standard software.

The role requires strong organizational skills, multitasking ability, and proactive communication with stakeholders. Onsite work, EEI testing, and potential advancement align with Entergy’s administrative track.