Administrative Specialist — Budget & Projects

City of Davis; Davis (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

City of Davis seeks a journey-level paraprofessional administrative support specialist to assist management with studies and projects, prepare reports, and maintain fiscal records. The role involves data collection, processing invoices, and coordinating program operations.

The incumbent will handle communications, assist with meetings and agendas, and provide customer service to the public while following department rules and city policies.

Qualifications

• Knowledge of city programs, laws, and procedures relevant to the department.
• Ability to prepare clear correspondence and reports on financial, budgetary, and administrative issues.
• Experience with data collection and generating reports.

Responsibilities

• Assists management and professional staff with studies and projects; prepares reports and correspondence.
• Monitors and coordinates daily operation of city programs and events.
• Prepares purchase requisitions, processes invoices, and maintains fiscal records.
• Maintains departmental record systems and updates information in software systems.

Skills

Data collection

Report generation

Budget monitoring

Customer service

Office coordination

Leadership

Education

Associate degree in public or business administration

Tools

Microsoft Office

Job description

City of Davis seeks a journey-level paraprofessional administrative support specialist to assist management with studies and projects, prepare reports, and maintain fiscal records. The role involves data collection, processing invoices, and coordinating program operations.

The incumbent will handle communications, assist with meetings and agendas, and provide customer service to the public while following department rules and city policies.