Administrative Specialist II — Finance & Programs

City of Dallas; Dallas (TX); On-site; USD 33,000 - 39,000; Full time

Job summary

The City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across accounting, procurement, budgeting, and reporting functions. You will help maintain filing systems, prepare reports, and support department programs and meetings.

Responsibilities include financial data analysis, budget preparation, document publishing, and training of staff. A high school diploma or GED is required; some positions may require a US driver's license.

Qualifications

• Requires knowledge of office practices and administrative procedures.
• Demonstrates strong customer service to resolve inquiries.
• Able to investigate, collect, and analyze information for accuracy and policy conformity.
• Capable of coordinating, leading and training others.
• Able to interpret rules, regulations, policies, and procedures.
• Effective verbal and written communication and relationship-building skills.

Responsibilities

• Perform advanced administrative functions in accounting, procurement, budgeting, and reporting.
• Coordinate meetings, conferences, and seminars; support inter-unit projects.
• Prepare, interpret, and disseminate information on agency programs and procedures.
• Compile data, run monthly division reports, and assist with performance measures.
• Assist in preparing presentations for administrative hearings and publications.

Skills

Office practices

Customer service

Information analysis

Coordinate training

Rules interpretation

Verbal & written communication

Relationship building

Education

High school diploma or GED

Bachelor's degree in business/education/social science

Associate degree + 2 years experience

Bachelor's degree + 2 years experience in a non-specified field

Tools

MS Office

SharePoint

PowerPoint

Microsoft Teams

Excel

Job description

The City of Dallas is seeking an Administrative Specialist II to provide intermediate to advanced administrative support across accounting, procurement, budgeting, and reporting functions. You will help maintain filing systems, prepare reports, and support department programs and meetings.

Responsibilities include financial data analysis, budget preparation, document publishing, and training of staff. A high school diploma or GED is required; some positions may require a US driver's license.