Administrative Specialist and Defense Compliance Ops

Ensign-Bickford Aerospace & Defense Company; Graham (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company (EBAD) seeks an Administrative Support professional to back the leadership team at our Graham, Texas site, handling records, dashboards, and regulatory coordination.

You will prepare reports, track audits and incidents, and maintain training records while delivering professional service to internal teams and visitors. Strong Excel and Office skills are essential, with ERP experience (IFS preferred) a plus.

Qualifications

• Bachelor's degree in a business function or equivalent.
• Minimum of three (3) years of administrative support experience.
• Proficiency with Microsoft Office applications including Excel; strong Excel skills required.

Responsibilities

• Provide administrative support to the leadership team.
• Maintain records, logs, databases, and document control systems.
• Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor audits, inspections, training, incidents, and corrective actions.
• Track and follow up on internal and external audits, inspections, and compliance action items.
• Assist with preparation, coordination, and documentation of meetings, audits, and regulatory activities.
• Prepare meeting agendas, record meeting minutes, and track assigned action items.
• Support training coordination, onboarding safety orientations, and maintenance of training records.
• Assist with incident reporting documentation and corrective action tracking.
• Maintain metrics, dashboards, and summary reports as directed.
• Provide first point of contact for various visitor tasks and administrative functions.
• Greet, screen, and direct visitors per site security, safety, and EH&S requirements.
• Answer, screen, and route incoming calls and inquiries professionally.
• Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.

Skills

Microsoft Office

Excel

Note-taking

Multitasking

Communication

Education

Bachelor Degree in business

Tools

IFS ERP

Job description

Ensign-Bickford Aerospace & Defense Company (EBAD) seeks an Administrative Support professional to back the leadership team at our Graham, Texas site, handling records, dashboards, and regulatory coordination.

You will prepare reports, track audits and incidents, and maintain training records while delivering professional service to internal teams and visitors. Strong Excel and Office skills are essential, with ERP experience (IFS preferred) a plus.