Administrative & Compliance Support Specialist

Ensign-Bickford Industries, Inc.; Graham (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company is seeking an Administrative Support professional in Graham, TX. The role supports the leadership team, maintains records, and tracks audits and regulatory activities.

Strong Excel, note-taking, and organization are essential to manage dashboards and action items. The candidate will assist with training coordination, incident reporting, and visitor management, while maintaining confidentiality and a professional workplace standard.

Qualifications

• Bachelor degree with emphasis in business function.
• Minimum of three (3) years of administrative support experience.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.
• Previous experience with an ERP system; IFS experience is a plus.
• Excellent organizational skills with attention to detail and ability to multitask.
• Strong written and verbal communication skills; professional conduct.
• Dependable with a strong work ethic and ability to meet deadlines.

Responsibilities

• Provide administrative support to the leadership team.
• Maintain records, logs, databases, and document control systems.
• Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.
• Track and follow up on internal and external audits, inspections, and compliance action items.
• Assist with preparation, coordination, and documentation of meetings, audits, and regulatory activities.
• Prepare meeting agendas, record meeting minutes, and track assigned action items.
• Support training coordination, onboarding safety orientations, and maintenance of training records.
• Assist with incident reporting documentation and corrective action tracking.
• Maintain metrics, dashboards, and summary reports as directed.
• Provide first point of contact for visitor tasks and administrative functions.
• Greet, screen, and direct visitors per site security, safety, and EH&S requirements.
• Answer, screen, and route incoming calls and inquiries professionally.
• Coordinate visitor arrivals with internal departments and ensure site access compliance.
• Maintain a professional, organized, and safe atmosphere.
• Support emergency response procedures and visitor accountability as required.
• Prepare reports, correspondence, and presentations as required.
• Maintain confidentiality of sensitive, proprietary, and regulatory information.
• Support PPE inventory tracking and ordering.
• Perform other administrative tasks as assigned.

Skills

Excel skills

Note-taking

Organizational skills

Written & verbal communication

Multitasking

Professionalism

Education

Bachelor degree in business function

Tools

ERP system (IFS)

Job description

Ensign-Bickford Aerospace & Defense Company is seeking an Administrative Support professional in Graham, TX. The role supports the leadership team, maintains records, and tracks audits and regulatory activities.

Strong Excel, note-taking, and organization are essential to manage dashboards and action items. The candidate will assist with training coordination, incident reporting, and visitor management, while maintaining confidentiality and a professional workplace standard.