Safety & Compliance Admin: Audits, Training & Records

Ensign-Bickford Aerospace & Defense; Graham (KY); On-site; USD 38,000 - 54,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense is seeking an Administrative Support professional to assist the leadership team and manage records, logs, and control systems. You will develop and track Excel-based reports for safety audits, inspections, and training, while monitoring compliance actions.

The role requires a Bachelor’s degree in a business field, 3+ years of admin experience, and strong Excel skills. ERP experience (IFS a plus) and excellent communication are highly valued.

Qualifications

• Bachelor degree with emphasis in a business function.
• Minimum three years of administrative support experience.
• Proficient in Microsoft Office; strong Excel skills required.
• Experience with ERP systems; IFS experience is a plus.
• Strong organization and attention to detail.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Provide administrative support to leadership team.
• Maintain records, logs, databases, and document control systems.
• Develop and track spreadsheets and reports in Excel for audits and training.
• Track audits, inspections, and compliance action items.
• Assist with meeting prep, agendas, minutes, and action items.
• Support training coordination and onboarding safety orientations.
• Maintain training records and incident reporting documentation.
• Provide first point of contact for visitors; screen and direct accordingly.
• Coordinate visitor arrivals and ensure site access compliance.
• Maintain professional, organized, and safe atmosphere.
• Support emergency response procedures and visitor accountability.

Skills

Organizational skills

Communication skills

Reliability

Deadline-driven

Multitasking

Education

Bachelor Degree in business function

Tools

Microsoft Office Suite

Excel

PowerPoint

Microsoft Teams

ERP system

IFS experience

Job description

Ensign-Bickford Aerospace & Defense is seeking an Administrative Support professional to assist the leadership team and manage records, logs, and control systems. You will develop and track Excel-based reports for safety audits, inspections, and training, while monitoring compliance actions.

The role requires a Bachelor’s degree in a business field, 3+ years of admin experience, and strong Excel skills. ERP experience (IFS a plus) and excellent communication are highly valued.