Administrative Assistant

Ensign-Bickford Aerospace & Defense; Graham (KY); On-site; USD 38,000 - 54,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense is seeking an Administrative Support professional to assist the leadership team and manage records, logs, and control systems. You will develop and track Excel-based reports for safety audits, inspections, and training, while monitoring compliance actions.

The role requires a Bachelor’s degree in a business field, 3+ years of admin experience, and strong Excel skills. ERP experience (IFS a plus) and excellent communication are highly valued.

Qualifications

• Bachelor degree with emphasis in a business function.
• Minimum three years of administrative support experience.
• Proficient in Microsoft Office; strong Excel skills required.
• Experience with ERP systems; IFS experience is a plus.
• Strong organization and attention to detail.
• Excellent written and verbal communication; professional demeanor.

Responsibilities

• Provide administrative support to leadership team.
• Maintain records, logs, databases, and document control systems.
• Develop and track spreadsheets and reports in Excel for audits and training.
• Track audits, inspections, and compliance action items.
• Assist with meeting prep, agendas, minutes, and action items.
• Support training coordination and onboarding safety orientations.
• Maintain training records and incident reporting documentation.
• Provide first point of contact for visitors; screen and direct accordingly.
• Coordinate visitor arrivals and ensure site access compliance.
• Maintain professional, organized, and safe atmosphere.
• Support emergency response procedures and visitor accountability.

Skills

Organizational skills

Communication skills

Reliability

Deadline-driven

Multitasking

Education

Bachelor Degree in business function

Tools

Microsoft Office Suite

Excel

PowerPoint

Microsoft Teams

ERP system

IFS experience

Job description

Administrative Support (Primary Responsibility)

• Provide administrative support to the leadership team
• Maintain records, logs, databases, and document control systems.
• Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.
• Track and follow up on internal and external audits, inspections, and compliance action items.
• Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.
• Prepare meeting agendas, record meeting minutes, and track assigned action items.
• Support training coordination, onboarding safety orientations, and maintenance of training records.
• Assist with incident reporting documentation and corrective action tracking.
• Maintain metrics, dashboards, and summary reports as directed
• Provide first point of contact for a variety visitor tasks and administrative functions.
• Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.
• Answer, screen, and route incoming phone calls and general inquiries in a professional manner.
• Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.
• Maintain a professional, organized, and safe atmosphere.
• Support emergency response procedures and visitor accountability as required.

General Administrative Support

• Prepare reports, correspondence, and presentations as required.
• Maintain confidentiality of sensitive, proprietary, and regulatory information.
• Support PPE inventory tracking and ordering.
• Perform other administrative as assigned

Requirements / Qualifications

• Bachelor Degree with an emphasis in a business function
• Minimum of three (3) years of administrative support experience.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.
• Previous experience working with an ERP system preferred; IFS experience is a plus.
• Excellent organizational skills with strong attention to detail and the ability to effectively multitask.
• Strong written and verbal communication skills, including excellent note-taking abilities.
• Dependable, with a strong work ethic and a high level of professionalism.
• Demonstrated ability to follow through on tasks and consistently meet deadlines.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

Ensign-Bickford Aerospace & Defense Company (EBAD), headquartered in Simsbury, CT with facilities in Moorpark, CA, and Graham, KY is a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Our capabilities include customized man-portable breaching systems; fully integrated payload system, subsystem or energetic component production; shock tube-based, signal transmission technology integrated with our highly reliable family of detonators; and armored vehicle solutions. EBAD also has extensive satellite/spacecraft and missile/aircraft/launch vehicle manufacturing capabilities for system initiation, signal transfer, separation release, actuation and deployment and flight termination. No matter what the mission, EBAD can provide tailored, customized solutions to address our customers' challenges.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.