Administrative Assistant

Ensign-Bickford Aerospace & Defense Company; Graham (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company (EBAD) seeks an Administrative Support professional to back the leadership team at our Graham, Texas site, handling records, dashboards, and regulatory coordination.

You will prepare reports, track audits and incidents, and maintain training records while delivering professional service to internal teams and visitors. Strong Excel and Office skills are essential, with ERP experience (IFS preferred) a plus.

Qualifications

• Bachelor's degree in a business function or equivalent.
• Minimum of three (3) years of administrative support experience.
• Proficiency with Microsoft Office applications including Excel; strong Excel skills required.

Responsibilities

• Provide administrative support to the leadership team.
• Maintain records, logs, databases, and document control systems.
• Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor audits, inspections, training, incidents, and corrective actions.
• Track and follow up on internal and external audits, inspections, and compliance action items.
• Assist with preparation, coordination, and documentation of meetings, audits, and regulatory activities.
• Prepare meeting agendas, record meeting minutes, and track assigned action items.
• Support training coordination, onboarding safety orientations, and maintenance of training records.
• Assist with incident reporting documentation and corrective action tracking.
• Maintain metrics, dashboards, and summary reports as directed.
• Provide first point of contact for various visitor tasks and administrative functions.
• Greet, screen, and direct visitors per site security, safety, and EH&S requirements.
• Answer, screen, and route incoming calls and inquiries professionally.
• Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.

Skills

Microsoft Office

Excel

Note-taking

Multitasking

Communication

Education

Bachelor Degree in business

Tools

IFS ERP

Job description

At Ensign-Bickford Aerospace & Defense Company (EBAD), we believe that our strengths are built on our most important resource - our people. Join EBAD and you'll be a part of a team who creates cutting edge technology that will blast us into the future. No other company can match the innovative energetic solutions that we provide. At EBAD you will actively contribute to successful missions putting men, women and satellites into space, and protecting our armed service men and women around the world. If this is the culture and work environment you are seeking, then EBAD is the place for you!

Job Description

Administrative Support (Primary Responsibility)

• Provide administrative support to the leadership team
• Maintain records, logs, databases, and document control systems.
• Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.
• Track and follow up on internal and external audits, inspections, and compliance action items.
• Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.
• Prepare meeting agendas, record meeting minutes, and track assigned action items.
• Support training coordination, onboarding safety orientations, and maintenance of training records.
• Assist with incident reporting documentation and corrective action tracking.
• Maintain metrics, dashboards, and summary reports as directed
• Provide first point of contact for a variety visitor tasks and administrative functions.
• Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.
• Answer, screen, and route incoming phone calls and general inquiries in a professional manner.
• Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.
• Maintain a professional, organized, and safe atmosphere.
• Support emergency response procedures and visitor accountability as required.

General Administrative Support

• Prepare reports, correspondence, and presentations as required.
• Maintain confidentiality of sensitive, proprietary, and regulatory information.
• Support PPE inventory tracking and ordering.
• Perform other administrative as assigned

Requirements / Qualifications

• Bachelor Degree with an emphasis in a business function
• Minimum of three (3) years of administrative support experience.
• Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.
• Previous experience working with an ERP system preferred; IFS experience is a plus.
• Excellent organizational skills with strong attention to detail and the ability to effectively multitask.
• Strong written and verbal communication skills, including excellent note-taking abilities.
• Dependable, with a strong work ethic and a high level of professionalism.
• Demonstrated ability to follow through on tasks and consistently meet deadlines.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.