Administrative Specialist – Compliance & Reporting

Ensign-Bickford Industries; Graham (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

Ensign-Bickford Aerospace & Defense Company is seeking an Administrative Support professional to back leadership, maintain records, and coordinate audits and training. You will prepare agendas, minutes, and action items, manage visitor access, and ensure compliance with EH&S requirements.

The role requires a Bachelor’s in a business field and a minimum of three years of admin experience, with strong Excel skills and ERP exposure (IFS preferred). This is an on-site position in Kentucky.

Qualifications

• Bachelor degree with business emphasis.
• At least 3 years of admin support experience.
• Proficient in MS Office; Excel expert preferred.
• ERP experience with IFS is a plus.

Responsibilities

• Provide administrative support to leadership.
• Maintain records, logs, databases, and document control.
• Develop and track spreadsheets and reports in Excel.
• Coordinate audits, meetings, and training activities.
• Prepare agendas, minutes, and action items.
• Handle visitor management and site access procedures.
• Maintain confidentiality and support emergency procedures.

Skills

Strong organisational skills

Excellent written and verbal comms

Ability to multitask

Education

Bachelor's degree in business function

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

IFS ERP

Job description

Ensign-Bickford Aerospace & Defense Company is seeking an Administrative Support professional to back leadership, maintain records, and coordinate audits and training. You will prepare agendas, minutes, and action items, manage visitor access, and ensure compliance with EH&S requirements.

The role requires a Bachelor’s in a business field and a minimum of three years of admin experience, with strong Excel skills and ERP exposure (IFS preferred). This is an on-site position in Kentucky.