Administrative Specialist 1 – La Grande

State of Oregon; Salem (OR); On-site; USD 42,000 - 58,000; Full time

Job summary

The Oregon State Police in La Grande, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position. This is an in-office position without the opportunity for a remote or hybrid work schedule.

We encourage applicants from diverse backgrounds to apply, using resumes and cover letters to address qualifications. Special qualifications include LEDS Certification or ability to obtain it within 6 months and notary public eligibility.

Qualifications

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
• An equivalent combination of education and experience.
• Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire.
• Must be able to meet criteria to become State of Oregon Notary Public.

Responsibilities

• Establish procedures and policy development processes; interpret outside agency protocols and policies and Oregon Revised Statutes and apply those interpretations to specific situations.
• Provide administrative, operational and program support to area commands and worksites.
• Prioritize daily and weekly workload to support agency, region and area commands' strategic goals.

Skills

Administrative support

Records processing

Education

Associate degree in general office occupations

Equivalent education/experience

Tools

Microsoft Word

Excel

Outlook

Job description

Job Details

• Initial Posting Date: 09/23/2026
• Application Deadline: 12/16/2026
• Agency: Oregon State Department of Police
• Salary Range: $3,797 - $5,190
• Position Type: Employee
• Position Title: Administrative Specialist 1 – La Grande

Job Description The Oregon State Police in La Grande, Oregon is hiring for one (1) Full-Time, Permanent Administrative Specialist 1 position. This is an in-office position without the opportunity for a remote or hybrid work schedule.

Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.

If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 10/07/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 12/16/2026, or until filled, with application review dates occurring approximately every two weeks beginning 10/07/2026. We may close the announcement at any time after this date when we have received an adequate number of applications.

If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [e-mail] and reference REQ-207180.

The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Summary Of Job Duties

In this position, you will establish procedures and policy development processes; interpret outside agency protocols and policies and Oregon Revised Statutes and apply those interpretations to specific situations; providing administrative, operational and program support to area commands and worksites to include the Patrol, Criminal and Fish and Wildlife Divisions; and training troopers in office procedures. You will also prioritize daily and weekly workload to support agency, region and area commands' strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures and Oregon laws. In this position, you will be responsible for knowing the expectations of the office and work independently with little to no supervision to fulfill those expectations with a high level of accuracy and timeliness.

Minimum Qualifications/Eligibility Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;
• An equivalent combination of education and experience.

Preferred Skills

• Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports and performing quality assurance.
• Demonstrated skill in time management and adaptability.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Attention to detail needed to identify problems, and review related information to evaluate, develop, and implement solutions.
• Demonstrated ability to use and interpret policies, procedures, and statutes.

This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.

The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Special Qualifications

• Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire.
• Must be able to meet criteria to become State of Oregon Notary Public.

Selection Process

The process will be comprised of the following evaluation assessment (subject to change).

• Interview

U.S. Veteran and/or Oregon National Guard Servicemember Status Designation

Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference.

For more information, please visit Veterans Resources

Additional Information

Our Workforce Culture and Strategy

Background Hiring Information

Employee Benefits

Pay Equity Information & Resources

What You Need to Know to Get the Job