Administrative Specialist 1 – La Grande

Oregon Department of Human Services; La Grande (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

The Oregon State Police in La Grande is hiring for one full-time Administrative Specialist 1 to provide administrative, operational and program support to area commands and worksites. The role requires interpreting policies and statutes, establishing procedures, and training troopers in office procedures, with work performed in-office.

Applicants should have two years of clerical experience or an associate degree, strong Word/Excel/Outlook skills, attention to detail and customer service.

Qualifications

• Two years of secretarial or basic administrative support experience with records processing.
• Or an associate degree and one year of related experience.
• Or an equivalent education/experience combination.

Responsibilities

• Establish procedures and policy development processes.
• Interpret outside agency policies and Oregon Revised Statutes.
• Provide admin, operational and program support to area commands and worksites.
• Train troopers in office procedures.
• Prioritize daily/weekly workload to meet goals and timelines.
• Work independently with high accuracy and timeliness.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Time management

Adaptability

Customer service

Attention to detail

Policy interpretation

Education

Associate degree in general office occupations

Tools

Databases

Job description

Administrative Specialist 1 – La Grande**Job Description:**The Oregon State Police in La Grande, Oregon is hiring for **one (1) Full-Time, Permanent** Administrative Specialist 1 position. This is an in-office position without the opportunity for a remote or hybrid work schedule.Studies have shown that people from underrepresented backgrounds are less likely to apply for jobs unless they believe they meet all the qualifications and preferred skills described in a job description. We are most interested in finding the best candidate for the job and recognize that candidate may be one who comes from a less traditional background. If you meet key qualifications for the job and believe you would be a good fit, we encourage you to apply; please use your resume and cover letter to address your qualifications and the preferred skills for this position.If you are a current OSP AFSCME employee and you wish to receive preference as an internal applicant, you must apply in Workday by end of day on 10/07/2026. If you apply after this time, you will not receive internal preference and your interview materials will be reviewed along with external applicants. This recruitment will remain open until 12/16/2026, or until filled, with application review dates occurring approximately every two weeks beginning 10/07/2026. We may close the announcement at any time after this date when we have received an adequate number of applications.If you require an alternate format to complete the employment process, or to request a copy of the position description, please contact [e-mail] and reference REQ-207180.The salary listed is the non-PERS (Public Employee Retirement System) qualifying salary range. Prior to applying you should ensure all sections of your Workday Job History page is accurate and complete. This information is utilized during the pay equity analysis phase.**The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.****Summary of Job Duties:**In this position, you will establish procedures and policy development processes; interpret outside agency protocols and policies and Oregon Revised Statutes and apply those interpretations to specific situations; providing administrative, operational and program support to area commands and worksites to include the Patrol, Criminal and Fish and Wildlife Divisions; and training troopers in office procedures. You will also prioritize daily and weekly workload to support agency, region and area commands’ strategic goals, mission, business expectations and timelines in accordance with department policies, rules, procedures and Oregon laws. In this position, you will be responsible for knowing the expectations of the office and work independently with little to no supervision to fulfill those expectations with a high level of accuracy and timeliness.**Minimum Qualifications/Eligibility Requirements:**Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data;**OR**An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data;**OR**An equivalent combination of education and experience.**Preferred Skills:*** Demonstrated proficiency using Microsoft Word, Excel, Outlook to include working with databases, auditing reports and performing quality assurance.* Demonstrated skill in time management and adaptability.* Experience providing customer service to a variety of individuals in challenging circumstances.* Attention to detail needed to identify problems, and review related information to evaluate, develop, and implement solutions.* Demonstrated ability to use and interpret policies, procedures, and statutes.This recruitment announcement will be used to establish a list of qualified candidates to fill the current vacancy and may be used to fill future vacancies as they occur.The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification. **Special Qualifications:*** Must be LEDS certified at the Inquiry and Entry levels, or able to obtain certification within 6 months of hire.* Must be able to meet criteria to become State of Oregon Notary Public. **Selection Process:**The process will be comprised of the following evaluation assessment (subject to change).* Interview**How to Apply:**Apply in Workday by the deadline listed above, failure to submit your application by 11:59PM of the above listed date will result in automatic disqualification of your application. You must submit a resume demonstrating your experience as it relates to the minimum qualifications for the position. In addition to a resume, you must submit a cover letter – no more than two pages in length – addressing how you meet the preferred skills for this position. **Failure to attach a resume addressing the minimum qualifications and a cover letter addressing the preferred skills will result in disqualification of your application.** Please submit these documents in either MS Word or PDF format.This position is covered by an AFSCME Collective Bargaining Agreement. Current OSP AFSCME Local 896 employees who meet the minimum qualifications of this position will be given preference in the selection process. Current OSP employees should refer to the Filling of Vacancies policy for additional information.